Visitor management is the process of monitoring and controlling access to a particular location or facility by visitors, contractors, and other non-employees. Automated visitor management system involves implementing systems and procedures that enable organizations to effectively manage visitor access, enhance security, and streamline visitor registration and check-in processes. Cloud Visitor management systems often include tools such as screening questions, digital sign-in forms, and visitor badges to facilitate a secure and efficient visitor experience.
Make a Lasting Impression
Upgrade the front desk with modern sign-in and custom branding to make a great first impression on visitors.
Streamline Sign-In Process
Eliminate the need for paper documents, handwritten badges, and messaging employees about visitor arrivals with a streamlined sign-in process.
Enhance Workplace Security
Ensure better security with real-time visitor tracking, watchlists, and instant notifications for unauthorized visitors.
Real-time Insights and Reporting
Understand visitor patterns, track peak hours, identify potential security risks and enhance workplace safety.
Improved Visitor Experience
Digital sign-in, automatic notifications, and self-service kiosks can help streamline the visitor experience.
Meet compliance Needs
Simplify compliance requirements related to visitors with Vizitor’s automated cloud visitor management system
Visitor management systems (VMS) are software applications that allow organizations to manage the flow of visitors entering their premises. These systems automate the process of registering, tracking, and managing visitors by collecting and storing visitor information such as their name, contact details, purpose of the visit, and time of entry and exit. Visitor management systems can be used in a variety of settings, including office buildings, hospitals, schools, government buildings, and event venues. Some common features of a VMS include:
Streamline your visitor sign-in process, both on the front end for your guests and on the back end for your front desk admins.
Touchless Sign-In Process
At the front desk, visitors can sign in by scanning a QR code with their phone or using the tablet
Enter the Details
Scan QR code, fill in necessary details on the customized form, and submit to check-in.
The VMS automatically notifies the designated host employee that their guest has arrived.
The host employee can identify their guest and greet them upon arrival, reducing awkwardness.
Tap the check-out button to quickly exit the building, with departure time automatically recorded.
Key Statistics and insights of vizitor
Number of companies using Vizitor globally
Total visitors who have checked in with Vizitor
Number of countries where Vizitor is currently active
Visitor management systems have come a long way from the outdated pen-and-paper logbooks. With the advancements in internet technology, companies now have a range of options to choose from when it comes to visitor management.
Simple Sign-In Process
Self service visitor management system can customizable digital sign-in process for visitors with easy access to customize questions and fields.
Digital Visitor Log
Secure digital visitor records accessible anytime and anywhere.
Automatic notifications save time and reduce visitor wait times.
Digital Legal Documents
Legal documents can be integrated into the sign-in process and signed every time.
Automatic badge printing helps enforce badge policies.
Capturing photos helps identify visitors and enhances security.
Showcase your company's branding for a professional look.
Visitors can be registered, and their arrivals and departures tracked.
Vizitor is a Multi-lingual software so the visitors can translate the visitor experience software into different languages based on their choices
Check-in is made on paper and It allows the guests to do contactless check-in digitally eliminating the paperwork.
Visitor’s data can be accessed only by the concerned authority
OTP authentication based check-in
Easily notifies host via SMS/email
Check-in is made on paper and pen-based logbooks.
It becomes a public document that any visitor can seek through
Visitor’s mobile number can not be authenticated in a manual process
Verbally informing the host on the visitor’s arrival.
Take the Plunge and Start Your Free Trial with Vizitor
At Vizitor, we understand the importance of a free trial before making a purchase decision. That's why we offer a no-cost, no-obligation free trial to our potential customers. If you need a few more days to fully test the solution, don't hesitate to ask for an extension on your free trial.
Showcasing your brand in the lobby and throughout the office is crucial for creating a positive first impression. cloud based visitor management system makes it easy to bring your brand to life with logo displays on tablets, visitor badges, and emails. Let your brand shine and make a lasting impact on visitors.
Improves a building's security by screening visitors, verifying their identity, and notifying the relevant parties upon their arrival and departure. Vizitor integrates with NDA e-sign form, emergency alert software, and access control systems to ensure complete control over who is allowed onsite.