Contact tracing for workplaces. Business Re-opening guide post Covid-19 - Read More
Best
Visitor Management System
in India
Visitors are very important for every business, be it an office space or a school/college. And if there are visitors, there is always a need for a visitor management system.
Give Your Visitor A Friendly Welcome
Visitors are important for every organization, either it’s an office space or a school/college. And if there are visitors, there is always a need for a visitor management system. Visitors are not just limited to office spaces. Every organization looks forward to a perfect and secured Visitor Management system/software whether it is Corporate, Industries, Modern Organization, and Research Centers or multiple tenants like Tech part, Business Centers, Commercial complex, Hospital campus, Schools, residential complexes, salons, etc. You name a place where businesses have visitors, Vizitor is there for streamlining your visitor management process.
Cost Effective Solution
Vizitor cuts down the cost and pain of data maintenance. People should use a visitor management Solution for different kinds of purposes because these softwares are specifically developed to help out people in maintaining everything properly and effectively. The visitor management system can be used by people for different kinds of services
Improve Your Efficiency
Vizitor does not only help in data tracking/management but also provides you better control over unwanted Visitors. The visitor management system also helps in improving the efficiency of the Check-in / Check out process. It helps you get a quick and detailed visitor verification instantly.
Safe And Secure
Visitor management systems are there to aid folks in maintaining all the non-public data concerning the people of the corporate furthermore as of the guests who enter the offices and firms. Companies with a large scale workforce use this management pack. People use various management systems for various kinds of functions.
What is a Visitor Management System?
Why do you need one?
You probably have these questions in your mind. And if you could answer them at all, you likely had to have a better understanding of the visitor management system.
The visitor management system is the process of tracking and managing visitors who enter your Workplace in a digital way.Visitor management system converts the manual paper-based system into digital check-ins System.It eliminates the hectic paper-work.
We need a visitor management system in every area. The traditional system is not safe enough. There is always a need for the visitor management system.
How digital visitor management systems work?
Step 1 :A visitor check-in on a tablet
When a visitor arrives, they enter their name and required details.
Step 2 :Capture a photo and digitally sign documents.
After fulfilling the details the visitor has to capture their photo and e-signature on legal documents for check-in purposes.
Step 3 :Digital Badges
Digital badges generated with the details provided by the visitor, the reason for their visit. Digital badge also contains a visitor image.
Step 4 :The employee gets notified about their visitor
The visitor management system automatically alerts the employee that their visitor has arrived.
Step 5 :Submit feedback & check-out
After all, when the visit is over for the visitor, they can simply check-out of the building with a single tap on the check-out button that will automatically note down their check-out time and will ask them for their feedback.
An Eco-friendly Solution!
Vizitor is not only safe and secure but is also cost-effective for your business. Vizitor is very economical and easy to maintain the product. We have a dedicated team that will assist you whenever you get stuck.
Vizitor helps you to measure performance metrics with a live visitor log that is always up to date and displays every single detail of your guests on a single click.
With Vizitor, you don’t have to worry about the information leakage. Visitor information can only be accessed by you and the administrators who will have the login credentials to the dashboard.
You can keep user data saved for a lifetime if you want or you can also overwrite it according to your needs.
To help you find your best visitor management solution here are some things to lookout
•Access data anywhere
•Contactless check-in / check-out
•Evicts use of paper & deliver best customer service
•Customization
•Secure and reliable
•Cost-efficient
Traditional
Visitor Management System
1. Manual Check-ins
Check-in is made on paper and pen-based logbooks.
2. Non-confidential
It becomes a public document that any visitor can seek through
3. No identity verification
Visitor’s mobile number can not be authenticated in a manual process
4. Complex Process
Verbally informing the host on the visitor’s arrival.
Digital
Visitor Management System
1. Digital Check-ins
It allows the guests to do contactless check-in digitally eliminating the paperwork.
2. Safe and Secure
Visitor’s data can be accessed only by the concerned authority
3. OTP Authentication
OTP authentication based check-in
4. Notifications
Easily notifies host via SMS/email
Visitor management system 2020 Survey Analysis
A visitor management system enables the facility to evolve its visitor management processes. A 2017 VMS research surveyed key stakeholders to identify trends and evaluate the impact of technology on visitor management. Below are some points of the survey which shows how new generation VMS replaces paper logbooks and helps the organization with.
Increase in
Operational Efficiency
Safer Working
Environment
More Valuable
Data Insights
Impressed with
VMS Greeting
Brand Image
Vizitor as a visitor management system installed helps you in having a modernized reception which further enhances company branding. Even if your company is short of space for the reception, it’s not a thing to worry about! Vizitor also ensures that your customers aren’t kept waiting for a long time so that there are very rare chances of the overcrowded reception area. It allows the authorities to personalize interface design with welcome messages and brand logos on upfront. This improves the overall customer experience and gives out the opportunity to enhance your brand image.
Boost your office efficiency
Vizitor is the best choice in the visitor management system because it not only enables automated contactless guest check-in but also increases operational efficiency. New visitors have to register with all the important details whereas returning visitors can utilize express registration, by providing only a telephone number or email address leaving the greater part of the registration procedure aside. It elevates the customer experience. Being accurate and secure, it also cuts down the paper cost. With the eviction of paperwork and leading to digital visitor management software serving at your reception, searching for old visitor data is like a cakewalk and always 100% accurate.
Meet up your compliance regulations
A system that's important to a business clearly cannot have options with bugs. All the information entered in the system is secure with Vizitor's reception management system. This methodology is way higher than having the secretary manually maintain a record book and should bear a large quantity of physical information to search out the desired info. Additionally, these logbooks don't offer any means to verify the information provided or prevent misuse of information. Vizitor authenticates each detail filled in by the visitor and keeps this information secure.
Key Points on which Vizitor Stands
There are several visitor management systems out in the market. And while they all perform the basic task of checking in visitors, they differ in the features and functions they provide.
Here are some of the most essential features:
• Easy Sign-in with digital logbook:
Vizitor provides easy check-ins in a secure manner without any interaction with other people.
•Pre-registration:
This is one of the most important blessings for the visitor management system, whereas in manual log books a visitor must add their details anytime they visit your premises. With Vizitor, you can pre-register guests thus saving the repeated trouble. Upon registering, you'll simply send automatic SMS/ Email invitations to your guests.
•Badge printing:
This is one of the most-searched-for features. Get your personalized badges are printed instantly for more security and identification within office premises. High-quality badges are printed instantly. We promote E-badges to save paper.
•Host Notification (via multiple channels):
Once the visitor checks-in, the host is notified of the arrival. It also notifies your employees on their visitor's arrival. Notifications can be sent via email and SMS (text message).
•Digital Document Signing- NDA’s
Enhance the security of your office by making visitors sign NDAs digitally. If a legal document is required to enter premises, no visitor will be able to sign in without providing their signature.
•Visitor Insights and Detailed Reports
Capturing visitors’ data with the help of visitor management software takes place without human intervention anymore This means that you can now get unaltered, clean, and insightful visitor data
•Android and iOS Support
Vizitor is deployed on both Android and iOS. Our visitor management app can immensely improve the task of managing and assisting visitors in an organization.
•Contact less check-in
Vizitor provides the facility of contactless check-in by providing your Visitors a QR code that can help them check-in without any hassle.
•Multi-lingual
Vizitor is a Multi-lingual software so the visitors can translate the software into different languages based on their choices
The Future of Visitor Management System
What's up coming in the next decades?
For global organizations, the security of their workplace, data, and visitors is an issue that is increasing rapidly. As we live during a time of emerging security threats that force us to go beyond the basics logbooks to digital visitor management applications. There are indeed many reasons why an organization needs to integrate security into their everyday operations for more advanced protection.
A Visitor management system in every office
In the next few years, The paper sign-in sheets will disappear from offices completely. The digital Visitor management system will be used.
Balancing security and the visitor experience
A more efficient, convenient, and welcoming visitor experience actually leads to better security and client satisfaction.
For the enhancement of the productivity
When every manual work is converted into digital. Then lots of time will be saved which can be used on other work to enhance productivity at the workplace.
Upgrade your check-in process now and switch to Vizitor!
With a smart visitor management system, you can have an attractive welcome screen, add your brand logo, customized badges, with top security. The ultimate one-stop solution
For efficient management of visitors, try Vizitor!
Frequently Asked Questions
Visitor management software is an application that helps with managing visitors digitally for businesses, offices, schools, co-working, and just about any building which receives guests on-premises. A Visitor Management Software makes sure that all data entered into it is stored safely and securely and can be accessed anywhere at any-time.
Majority of feaures are available in free plan except Badge printing, SMS notifications, OTP, enterprise alerts and directory integrations. You can know more about it at our pricing page.
Visitors can check-in with the help of their mobile phone by simply scanning a QR code and then filling out the details on their mobile itself without touching any other device.
Vizitor provides the advance features like Touchless check-ins, Visitor Screening, Host notification, Alerts, Pre invitation to your visitors, Photo capture, also we provide badge printing. To know about more features click here.
Employee association is for Vizitor Pass application
With a Touchless visitor registration system, visitors can pre-register on their smartphone before their arrival; visitor screening; check-in with a visitor management system QR code; can meet their host in no time; and record the last details of the visitor experience.
The visitor management system prevents Coronavirus by going Touchless. This system also assists in contact tracing. Using this system you can ask questions to the visitors about their health, travel, and possible exposure to COVID-19.
Yes, visitors can be tracked by authorized personall when badge or QR code is scanned to determine if the visitor is still inside your premesis or not.