Touchless Visitor Management System for a Safer Front Desk
Visitors scan a QR code, fill a digital form on their own phone, sign an NDA, and receive an e-pass, all without touching your reception desk or shared device. Vizitor makes every arrival hygienic, fast, and professionally logged.
Paper logbooks and shared tablets create security and hygiene risks
Every office that still uses a paper sign-in book or a shared reception tablet is exposing visitor data, spreading germs, and missing the chance to make a professional first impression.
Paper logbooks expose previous visitor data
A GDPR violation hiding in plain sight
Anyone who signs in can read the names, companies, and contact details of every visitor before them. That is a data privacy risk hiding in plain sight at your front desk every single day.
Shared tablets and pens spread illness
Hygiene-conscious visitors notice shared surfaces
Dozens of visitors touch the same reception tablet and pen daily. In post-pandemic workplaces, hygiene-conscious employees and visitors expect a no-touch alternative that respects their health.
Hosts find out late or not at all
Manual notification wastes everyone's time
Receptionists walk across the office to inform hosts, or call them and get no answer. Visitors wait awkwardly in the lobby for minutes while a simple instant notification would solve it immediately.
No searchable record of who came in
Paper logs are slow to search and often illegible
When you need to find out who visited on a specific date, paper logs are slow to search, illegible, and sometimes just missing. Digital records are instantly searchable and filterable by name, date, or host.
NDA signing is slow and paper-dependent
Paper NDAs create filing and storage overhead
Printing NDAs, watching visitors sign them, then filing and storing the paper copies is time-consuming and creates document management overhead that grows every month with visitor volume.
Unattended lobbies let anyone walk in
No 24/7 staffing means no record outside hours
Without 24/7 staffed reception, visitors can enter without any record being logged. A self-service QR kiosk ensures every arrival is captured even outside business hours with zero staff required.
average touchless check-in time from QR scan to e-pass issued
shared surfaces touched during the entire visitor check-in process
workplaces use Vizitor touchless check-in globally today
From arrival to approved, entirely on the visitor's own phone
Four steps. No shared device. No receptionist required. Every arrival logged, notified, and badged automatically.
Visitor Scans QR at Entry
A QR code is displayed at your reception. Visitors scan it with their own phone camera, no app download required.
Fill Details and Sign NDA
A customizable form opens on their phone. They enter details, capture a selfie, and digitally sign your NDA, all on their own device.
Host Gets Instant Notification
The moment the form is submitted, the host receives a notification via email, Slack, or SMS. They can approve, deny, or send a message from the same notification.
e-Pass and Badge Issued
Visitor receives an e-pass on their phone with access details. A badge can print automatically for in-person identification, no receptionist action needed.
Everything a modern front desk needs, nothing it does not
Built for workplaces that want professional visitor management without the complexity or cost of enterprise solutions.
QR code check-in via visitor's phone
No app download required. Visitors scan with any phone camera. The entire check-in form opens in their browser instantly with no friction for first-time visitors.
Digital NDA and document signing
Upload your custom NDA or agreement. Visitors sign digitally during check-in and a copy is automatically stored in their visitor record for easy retrieval.
Multi-channel host notifications
Notify hosts via email, SMS, Slack, or Microsoft Teams the instant a visitor arrives. No receptionist needed to track anyone down in the office.
Automatic visitor badge printing
Badges print automatically on check-in approval. Customize with logo, visitor photo, host name, and date. No manual label writing or receptionist action needed.
Pre-registration and QR invite
Hosts can pre-register expected visitors. Visitors receive a QR invite by email and pre-fill their details before arriving, reducing check-in to under 10 seconds on arrival.
Complete visitor log and audit trail
Every check-in is timestamped and stored securely. Search by name, date, or host. Export visitor logs for compliance audits or emergency evacuations instantly.
Touchless visitor management across industries
Whether you run a corporate office, a manufacturing facility, or a school campus, Vizitor adapts to your specific security and workflow requirements.
Corporate Offices
Create a professional, paper-free lobby experience. Manage multi-floor, multi-host visit routing and maintain GDPR-compliant visitor records with zero shared surfaces.
Manufacturing and Industrial
Screen contractors and delivery personnel with custom safety questionnaires before granting access to the facility floor. Fully touchless from the gate entry point.
Schools and Universities
Know exactly who is on campus at any time. Verify parent and contractor identities with photo capture and instant host notification to staff, all touchlessly.
Frequently Asked Questions About
Touchless Visitor Management System
No app download is needed. Visitors scan the QR code with their device's native camera, and the check-in form opens directly in their mobile browser. The process is completely frictionless for first-time visitors and requires no prior installation or account creation.
A regular digital sign-in still requires the visitor to touch a shared kiosk or tablet at your reception. Touchless sign-in means the visitor completes the entire process on their own phone, so no shared surface is ever touched. This eliminates both hygiene risk and the need for a dedicated reception tablet per entry point. The visitor experience is also faster because they can begin filling their details before they even walk in the door.
Yes. Vizitor supports unlimited entry points and locations under a single account. Each entry point gets its own QR code and form configuration. Admins manage all locations from a central dashboard, and visitor logs are organized by location and floor for easy reporting and compliance.
Yes. You can configure conditional logic on your check-in form. If a visitor answers a safety screening question in a way that triggers a restriction, they are shown a denial message and the host is notified automatically. This works for health checks, restricted visitor lists, and custom approval workflows without any manual intervention from your team.
Yes. Vizitor can send automatic checkout reminders to visitors at a configurable time after their expected visit end. This ensures your visitor log stays accurate and no one is marked as still on-site after they have left. Accurate occupancy data also supports fire safety and evacuation planning.
Fully customizable. Add your company logo, brand colors, and custom welcome message to the check-in screen. You can add, remove, and reorder form fields, mark fields as required or optional, and create different form configurations for different visitor types such as guests, contractors, and delivery personnel. Each entry point can have its own branded configuration.
Yes. Vizitor gives you full control over what data you collect, how long it is retained, and how visitors can request deletion. A privacy notice is shown to visitors before data collection and their consent is recorded. You can configure automatic data purging to comply with your retention policies and regional data protection regulations.
The Vizitor admin app provides a real-time evacuation report showing every visitor and employee currently on-site. This list is accessible on mobile even without internet, ensuring you can account for everyone during a fire drill or emergency evacuation without relying on paper sign-in sheets that may be incomplete or illegible.
Yes. Admins can maintain a blocklist of visitor names or email addresses. When a visitor on the blocklist attempts to check in, the system flags it immediately and notifies security. This is useful for managing access restrictions for former employees, contractors, or any individuals who should not be granted entry to your premises.
Replace Your Paper Logbook with a Touchless Front Desk Today
Set up in under 30 minutes. Works on your existing tablet. Free plan available for small offices. No credit card required to start.