With our touchless visitor management system, you can improve the visitor registration experience and ensure a safe workplace for your employees, visitors, and contractors
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The visitor management system is the process of digitally tracking and managing visitors who enter your workplace. Welcome visitors while protecting people, property, and ideas. Visitor management systems are tools that help organizations in developing or implementing visitor management policies.
As businesses recognise the value of visitor management, many are moving away from the paper and pen sign-in sheet and toward a digital visitor management system that allows them to do much more. Some organizations require only the visitor's name, while others require badges, legal documents, employee escorts, and other security measures.
Touchless technology provides protection and safety to the workplaces. It also provides a seamless modern experience to the workplace. With a Touchless visitor management system, visitors can pre-register on their smartphone before their arrival, visitor screening, check-in with a visitor management system QR code; can meet their host in no time; and record the last details of the visitor experience.
A visitor check-in on a tablet
When a visitor arrives, they enter their name and
required details.
Capture a photo and digitally sign documents.
After fulfilling the details the visitor has to capture their photo and e-signature on legal documents for check-in purposes.
Digital Badges
Digital badges generated with the details provided by the visitor, the reason for their visit. Digital badge also contains a visitor image.
The employee gets notified about their visitor
The visitor management system automatically alerts the employee that their visitor has arrived.
Submit feedback & check-out
After all, when the visit is over for the visitor, they can simply check-out of the building with a single tap on the check-out button that will automatically note down their check-out time and will ask them for their feedback.
With Vizitor PASS mobile app for Android and iOS, you have a companion for employees and
Visitors to sync in at all times. A powerful tool to allow your employees to manage their
visitors by saving each other's time.
Vizitor's active occupancy monitoring allows you to manage your employees' attendance in a contactless manner.
QR code-based unique digital ID in the visitor PASS app enables you to check-in faster.
Vizitor notifies the hosts through Email, SMS and Mobile App notification on the arrival of their visitors.
Effectively monitor workplace traffic across locations, send invites, authorize visit requests, customize and schedule visitor reports.
STEP
Scan the QR code
Scan QR code to download VizitorPass app
STEP
When your device is finished reading and identifying the QR code.
STEP
Then select the open browser.
STEP
You'll be the forwarded to the Vizitor Pass App in the play store.
STEP
Now, just click on the install.
A 2017 VMS research surveyed key stakeholders to identify trends and evaluate
the impact of technology on visitor management.
82%
Increase in Operational Efficiency
82%
Safer Working Environment
84%
More Valuable Data Insights
53%
Impressed with VMS Greeting
Check-in is made on paper and It allows the guests to do contactless check-in digitally eliminating the paperwork.
Visitor’s data can be accessed only by the concerned authority
OTP authentication based check-in
Easily notifies host via SMS/email
Check-in is made on paper and pen-based logbooks.
It becomes a public document that any visitor can seek through
Visitor’s mobile number can not be authenticated in a manual process
Verbally informing the host on the visitor’s arrival.
Cost Effective Solution
Improve Your Efficiency
Office Security
Office productivity
Brand Image
Meet up your compliance regulations
Vizitor is pledge to commit for the protection and prevention of the environment. Green Business Initiative is a change
towards making a greener planet. The idea behind this is to encourage organizations to begin its “go green” process
to implement the use of a paperless working operation. Another, we promote Tree Plantation Drive that aims at planting a tree for every customer.
Make your check-in process easier with smart and automated features.
Vizitor provides the facility of contactless check-in by providing your Visitors a QR code that can help them check-in without any hassle.
If a legal document is required to enter premises, no visitor will be able to sign in without providing their signature.
Sending pre-invites to the guest will allow them to avoid contact at the reception. The visitor can simply scan their invite code and check-in Send automatic SMS/ Email invitations to your guests.
The Touchless check-in system sends notifications to the worker when any visitor comes up to satisfy them and alerts them by sending the small print of the guest to form them aware and take necessary precautionary steps.
Get your personalized badges are printed instantly for more security and identification within office premises.
Capturing visitors’ data with the help of visitor management software takes place without human intervention anymore
Once the visitor checks-in, the host is notified of the arrival. It also notifies your employees on their visitor's arrival.
Vizitor is a Multi-lingual software so the visitors can translate the software into different languages based on their choices
The employees acting as the host can approve and disapprove of the visitors coming to the organization.
Create your own custom fields and questions for your visitors checking-in. The information that you wish to take from your visitors can be customized entirely.
For global organizations, the security of their workplace, data, and visitors is an issue that is increasing rapidly. As we live during a time of emerging security threats that force us to go beyond the basics logbooks to digital visitor management applications. There are indeed many reasons why an organization needs to integrate security into their everyday operations for more advanced protection.
Login on https://dashboard.vizitorapp.com/#/login with your registered email & password.
Step 2.Click on profile & fill billing details select online payment.
Step 3.Click on general in the profile section then click on renew plan.
Step 4.Select the plan, period & proceed the payment by online payment methods.
Step 5.Then once the payment is done you get the invoice on your registered email & your subscription is activated.
If you are getting difficulty to link your device through scanning. Please go for next alternate and follow these instructions.
Step 1.Login to your Vizitor dashboard
Step 2.Go to settings and navigate to devices.
Step 3.Click on the devices tab from the left menu.
Step 4.Click on click here then use the pairing code in the visitor app
Step 5.Now open your mobile app and Long press on top vizitor icon.
Step 6.Then, you have to enter generated code into the pairing code field.
We all know that keeping your employees and guests safe is the utmost top priority for a business. There are a few ways to get it done, starting with setting up Vizitor.
Step 1.Log in to your vizitor dashboard and select the Device tab from the left panel.
Step 2.Download and open the Vizitor application from Android / iOS device.
Step 3.Click on a pair device from your mobile device.
Step 4.Scan the QR code displayed on your web dashboard.
It’s very easy to sign up with Vizitor, especially if you have an Android Tablet or iPad available with you along with an Email address and a phone number to authorise your account.
Steps to get started with Vizitor
Step 1.To get started with Vizitor, simply sign up for a 10 days trial.
Step 2.Just complete the account setup by following the guided steps and confirm your account from your email.
Step 3.Download the Vizitor Mobile App For iOS or Playstore.
Step 4.Pair your mobile device with your account.
Step 5.Depending on which plan you choose, you’re all ready to start with signing your visitors and employees into your workplace.
Employees are very crucial for every business and providing them easy accessibility to premises is even more crucial. Vizitor allows you to add your employees manually and adding them in Vizitor is very easy.
Step 1.Login to your Vizitor dashboard.
Step 2.Click on the Employee tab from the top panel.
Step 3.Click on the Add Employee button and provide all the required details.
Step 4.Once you have filled in all the details. You’ll get a success notification of employee added successfully and you’ll find the details in your dashboard
A front desk or reception is the most crucial and important area for any business. As the saying goes ” First Impression Is The Last Impression”. The first impression of your reception can dramatically change the behaviour of any user, If your reception is hitech and has already adapted a visitor management solution, your guests will be amazed by how much the process is streamlined and Vizitor not only let them check-in with their own mobile devices but also let them check-in by using the web check-in feature.
Step 1.Login to your Vizitor dashboard.
Step 2.Click on the Vizitor Log tab from the left panel.
Step 3.Click on the web check-in tab and provide the mobile number of visitors.
Step 4.Once you confirm the mobile number, Input the additional details like Name, Mobile Number (It will be prefilled), Email, Purpose of check-in and Host they are here for.
Step 5.After clicking Next, the camera option will open ( Optional: This feature will only open if you have captured the visitor image as required).
Step 6.If you have enabled the badge option the badge will show up on the screen which can be printed.
Step 7.Once you skip or print the badge the dashboard will appear with the visitor checked-in to the system.
For businesses who receive 100s of guests daily, keeping a track of all the visitor logs can be very difficult if you are still using a paper base visitor log. However, if you are using a digital visitor management system keeping a track of your visitor can become very simple and you can even track the back dated visitor logs as we.
Step 1.Login to your Vizitor dashboard.
Step 2.Click on the Vizitor Log tab from the left panel.
Step 3.Once in the Visitor Log you can do the following things.
1. View details of a visitor by clicking on the eye icon.
2. You can print a badge for them by clicking on the printer icon.
3. You can remove the visitor from the visitor log by clicking on the bin icon.
4.You can checkout a user manually by clicking on the arrow.
Having a digital visitor management system present at your front desk / reception is a blessing and having a photo capturing feature provides an extra layer of security to your organisation.
Step 1.Login to your Vizitor dashboard.
Step 2.Click on the settings tab from the top.
Step 3.Click on the configuration from the left panel.
Step 4.Click on the app setting from top panel.
Step 5.You can enable or disable the capture visitor photo option by toggling the button to required.
A front desk/reception is one of the most important places for any business. As it gives out the first impression of your business to prospective clients and visitors. Having a digitally customised form will not only help you with streamlining the visitor data but will also help with shortening the waiting time.
Step 1.Login to your Visitor dashboard.
Step 2.Click on the settings tab from the top panel.
Step 3.Click on the sign-in form tab from the left panel.
Step 4.In order to add more fields simply click on the Add New Field option and select from text or drop down field.
You can customise the whole form according to your need and can add as many fields as you want. But, we suggest to use only those fields which are uttermost required as this will shorten the fill time for your guests.In this time of pandemic having a health care questionnaire is a must for your business. It not only helps you with keeping your employees and guests secure from the threat of virus but also gives your guests an extra comfort layer about your security measures.
Step 1.Login to your Visitor dashboard.
Step 2.Click on the settings tab from the top panel.
Step 3.Click on the configuration tab from the left menu.
Step 4.Click the Covid-19 Questionnaire tab from the top menu.
Step 5.Change the status of “Covid-19 Questionnaire?” to be required by clicking the button in front.
Once enabled, whenever someone checks-in via Vizitor they will be presented with some health related questions and if they select “Yes' ' to any of the questions they will be denied entry into premises.Adding a location to Vizitor is very simple. You can add as many locations you want to add but, that depends on the plan you have subscribed for. You can get a detailed understanding of how many locations are covered in each plan on our pricing page.
Step 1.To add a new location. Log in to your Vizitor Dashboard.
Step 2.Click on the setting from the top panel on your Dashboard.
Step 3.Click on Locations from the left menu on your Dashboard.
Step 4.Click on +create location button from the right-top on your dashboard.
Step 5.Enter Location Name and Address of your new location.
If you are a business that receives 100s of guests or visitors daily then keeping a track of them can be more easy by using a Visitor management system. You can put an extra layer of verification by printing the badges for people who check-in to your premises.
Step 1.Login to your Vizitor dashboard.
Step 2.Click on the settings tab from the top panel.
Step 3.Click on the configuration tab from the left menu.
Step 4.Click on the App setting tab from top.
Step 5.You can enable or disable the badge printing option by toggling the button to required.
Having a personalised front desk is one of the most important features for any business. Vizitor not only helps you in securing and streamlining your business but also helps you in giving a unique identity to your front desk as well.
Step 1.Log into your Vizitor Dashboard.
Step 2.Go to the settings tab from the top panel.
Step 3.Click on the branding tab from the left menu.
Step 4.Click on the upload Image button.
Step 5.Upload your business logo.
I will really appreciate it if you could refer vizitor to your friends, family and business partners.
Step 1.Login to your Vizitor dashboard.
Step 2.Click on Refer a Friend tab from the left panel.
Step 3.Once you are in the refer a friend section you can either invite your friend by typing their email address and clicking on the invite button or you share a personalised URL directly to them via a SMS or Email.
Step 4.You can also click on Analytics to see which of your invitees has successfully signed up and what is their subscription status. In addition to that you can also check the email address that has already signed up with Vizitor.
If we send a invite to a visitor Click on add invite button in invite in visitor Fill all the fields of pop up form and send invite to visitor.
Step 1.Login to your Vizitor dashboard.
Step 2.Click on the Invites tab from the left panel.
Step 3.Click on the send invite button. After clicking a pop up form will open asking to input the mobile number of visitors you want to invite.
Step 4.Once you fill out all the details just click on send and the invitation will be on its way to your visitor and the entry will start appearing in dashboard.
Step 5.You can also view details by creating a View button under the invites tab.
If you are getting difficulty to add organizatin by Vizitor pass app Click on add organization in setting inside profile, fill the location and send request After this, click on the Employee Association button in the employee of the dashboard and accept the request.
Login to your Vizitor dashboard
Step 2.Click on the Invites tab from the left panel.
Step 3.Once you click on the bulk invite an import wizard will open. Asking you to upload a csv file. You’ll need to make sure that the file matches the syntex.
Login to your Vizitor dashboard.
Step 2.Click on the Invites tab from the left panel.
Step 3.Once you are in the Invitees screen, click on Pre Appointment. The Pre Appointment URL will be copied.
Step 4.You can send the URL either via SMS or Email to the person you want to pre-invite. Once the person opens the URL a Book Appointment form will be opened.
Step 5.Once the invitee has successfully filled the form they will be shown a Booking Confirmation screen with their booking date and time.
Step 6.Once the booking is confirmed from the invitee end you will have the details available in your Vizitor dashboard. Along with an option to either approve or disapprove their booking.
