The need of Visitor Badges for more Security

The need of Visitor Badges for more Security

By R.Saini

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The need of Visitor Badges for more Security

Mon, May 25, 2020

Read in 7 minutes

A lot of people, may be your visitors, guests and suppliers enter your premises with their work-related purposes.But handling a diverse flow of them while preventing any unauthorized entry is not an easy and straightforward task. Rather, it is tedious and draggy.

How do you allow access only to authorized people? And how do you make your visitors easily recognizable?

If you are juggling with the above questions in your mind, then don’t bother.

It’s quite easy. You do it by offering them visitor badges.

Visitor badges are a must for an organization because they play a crucial role in increasing your workplace security and convey seamless visiting experiences to guests.

Every organization, large or small, needs to ensure that they are taking all the security measures to monitor building access. This is why visitor management systems are becoming more and more efficient for companies who want to protect their physical space, the people in their building, and the information. And the visitor badges play an important part of security strategy.

Do you know everyone who enters your premises?

It is extremely tough to keep an eye on everyone at the same time if done manually.But, it is crucial. Having a reliable and robust visitor badge system is one of the simplest ways to identify your visitors at a glance without any need to manually track them.

Badges are used within workplaces, healthcare facilities and schools to easily identify visitors. Visitor badges — also commonly referred to as security badges.

Enhanced security level


Security is always at the top.It becomes more crucial than before.In some workplaces that require a high level of security, such as government facilities, employees are also required to wear badges. Employee badges tend to stay valid, but visitor badges will have a specific amount of time they’ll be valid for which is generally controlled by an action.

Why consider Visitor Badges?

It allows a quick and convenient way to secure your workplaces and to identify who the visitors are within a workplace and provide necessary information about the visitors by offering various key benefits. Much of which helps your company stay compliant and drastically speed up your workflows.

Controlling Visitor traffic

If you are running a large enterprise,then it is common for you to deal with a lot of visitors every hour. But Can you imagine the situation when there used to be a flow of visitors at the same time. How will you manage? Your reception counter seems to be full of guests and people asking for their hosts. Any intruder can enter your restricted areas without your approval. Implementing a visitor ID badge system into your registration procedure will restrict access to a non-public area. This also allows you to control the flow of traffic at the same time.

Visitor Badges in the past!

Over the past decade, the visitor badges have evolved from just being a paper for storing information for the visitor to secure cold storage backup. Well, that takes place with a visitor management system in place. Remember this?

Some of you might still be using this today. However, this type of visitor badge offers very less information about the visitor and hence should be treated as a thing of the past.

Whenever a visitor enters your facility, he/she used to fill out his/her details in the paper based visitor log books.Then,after the identification process and approval by the host, the visitor will be handed with a lanyard which had the letter “VISITOR” simply written with different color to distinguish between employee and visitor. Also,the card can be easily duplicated.

Also these types of visitor cards or badges can be a source of virus contamination and increase exposure to various infectious viruses such as COVID.

Issuing thousands of paper based visitor badges is definitely affecting our environment to a great extent. Paper is one of the most important assets which need to be saved at any cost. Another aspect of traditional visitor cards is that they don’t include proper identification information as they lack Identification Photo ID of the visitor.They may lead to misinterpretation of his guests by the hosts.

Visitor Badges in the modern age!

Visitor management system is a new change!

Visitor Management Systems brings out a revolution of digital technologies and innovations in modern enterprises.Traditional old visitor badges now almost got replaced by new customisable digital visitor badges.There are different types of visitor badges used today beyond our imagination. Some of them are–


Now, whenever a visitor visits a company they directly tab to digital check-ins. The E-Badges are generated and sent to visitors via an SMS with complete information and data is stored in a secure cloud server. This is an eco-friendly solution that saves paper.

After this, the visitor, as well as the host, are notified about the meeting and then based on the availability of the host, can approve/disapprove the meeting using Vizitor PASS.The e-badges are used for better visibility over visitors while optimizing the identification procedures.

Customisable badges

Visitor Management System now offers options to customize your badges as per requirements like you can customize badges with multiple color options, changeable fonts, badge orientation that gives custom friendly user experience.

Need of Visitor badges in Workplaces for more security

Benefits of using visitor badges in workplaces

Visitor badges are a crucial part of any successful workplace security strategy. Let’s go over why badges are important, how you can use them to enhance security and safety and how you can customize visitor badges to provide an amazing experience for your visitors. They serve as authentication identity cards which enable secure access to your workplace.

Various benefits offered by Visitor Badges in a workplace–

1. Enhance your security level

Any intruder can enter your premises unnoticed using various entry and exit points. As the number of entry points increases the probability of intruders into the building. Visitor badges can be a great source of identification in those cases.If all visitors are wearing an authenticated visitor badge, the chance of unauthorized entries can be drastically decreased.

2. Building first good impression to visitors

Printing out badges at the reception enables you to make a great impression on your visitors. The badge may contain the colors, and the logo of your company, as well as other useful information.It will also tighten your company’s branding by including your logo on the badge and other key details.It presents a professional image of your company.They not only boost your company image but also provides an opportunity for you to extend your brand.

3. More authenticated identifications using Photo IDs

A badge can include accurate information of visitors along with their photos to ensure that they haven’t used a fraudulent badge to access your building.Facial recognition is one of the easiest ways for hosts to identify their authenticated guests to prevent any unauthorized access.

 More authenticated

4. Pre-registrations in advance

Visitors and guests can pre-register in advance using their smartphones.This allows guests and visitors to fill out their necessary information in advance.They can also sign legal documents in advance.When they arrive, they can easily scan their smartphones to have their electronic printed visitor badges and can easily reach their hosts without waiting in queues.

5. Gives comprehensive and searchable Visitor data

Visitor badges serve as the most important source of collecting important amd relevant information and data of visitors digitally in one place with a simple and quick process. A digital database makes it significantly easier to search and reference anything you might want to find out about visitors, with the ability to categorize and search by desired criteria.

6. Easier check-ins with QR codes

Now touchless check-ins are newly prevalent during these post COVID-19 conditions. The QR codes based check-ins are more convenient and safe. Creating a unique QR code for each visitor allows them to simply scan their QR code and check-in the premises. Paperless and digital practices are prevailing today to mitigate the risk of exposure to infectious viruses.

Another innovative aspect of visitor badges is to make them customisable by adding expiration date.It prevents any entry into the premises with expired visitor badge. Always add expiration date to your visitor badges to enhance your visibility over your visitors.

Final thoughts

Implementing visitor badge systems in your workplaces will increase your level of security within your workplace.Regardless your company size, the Visitor badges are must have. The whole process of digitalisation with E-badges can give your company a massive boost in overall security while ensuring the safety of employees and visitors. In addition to enhancing security, custom-printed badges help maintain your company’s image and boost the branding efforts. Vizitor is one of the most reliable solutions to enhance your security level using visitor badges. If you’re interested in seeing how visitor badges can help with your office security, sign up for a free trial of vizitor. Get started with Vizitor today.