Does your workplace have regular visitors? How do you allow access only to authorized people? And how do you make your visitors easily recognizable? It’s quite easy. You do it by offering them visitor badges

Every organization, large or small, needs to ensure that they are taking all the security measures to monitor building access. This is why visitor management systems are becoming more and more efficient for companies who want to protect their physical space, the people in their building, and the information. And the visitor badges play an important part of security strategy.

Visitor Badges: Beyond its name tag

Badges are used within workplaces, healthcare facilities and schools to easily identify visitors. Visitor badges — also commonly referred to as security badges.

In some workplaces that require a high level of security, such as government facilities, employees are also required to wear badges. Employee badges tend to stay valid, but visitor badges will have a specific amount of time they’ll be valid for which is generally controlled by an action.

Visitor badges are a must for every workplace!

Visitor badges also give guests an identity in your space, which creates a nice experience for your visitors.  They help to identify who the visitors are within a workplace and provide vital information about the visitor. Much of which help your company stay compliant and drastically speed up your workflows.

Visitor Badges in the past

Over the past decade, the visitor badges have evolved from just being a paper for storing information for the visitor to secure cold storage backup. Well, that takes place with a visitor management system in place.

Remember this?

Some of you might still be using this today. However, this type of visitor badge offers very less information about the visitor and hence should be treated as a thing of the past.

Whenever a visitor used to visit a company, they first entered their details in the visitor log book and then proceeded towards the reception, they were handed a lanyard which had the letter “VISITOR” simply written with different colour to distinguish between employee and visitor. Also, this card can easily be duplicated and can be misused beyond imagination.

Even during this contagious global pandemic, use of these kinds of badges can be a source of contamination.

Visitor management system is a new change!


Now, whenever a visitor visits a company they directly tab to digital check-ins. The E-Badges are generated and sent to visitors via an SMS with complete information and data is stored in a secure cloud server. This is an eco-friendly solution that saves paper.

After this, the visitor, as well as the host, are notified about the meeting and then based on the availability of the host, can approve/disapprove the meeting using Vizitor PASS.

Customizable Badges

Customize your badges with multiple colour options, changeable fonts, badge orientation that gives custom friendly user experience.

The Importance of visitor badges for a workplace

Visitor badges are a crucial part of any successful workplace security strategy. Let’s go over why badges are important, how you can use them to enhance security and safety (without sacrificing customer experience), and how you can customize visitor badges to provide an amazing experience for your visitors.

Improves the level of security

The most obvious reason for visitor badges is “security”. Many workplaces have multiple entry and exit points, so catering all the points are quite difficult. As the number of entry points increases the probability of intruders into the building. With visitor badges, these chances are drastically decreased by requiring all visitors to wear a badge.

  • Gives comprehensive and searchable Visitor data

With visitor badges, you can easily collect everything you need from the visitor, along with a photo, digitally and in one place with a simple and quick process. A digital database makes it significantly easier to search and reference anything you might want to find out about visitors, with the ability to categorize and search by desired criteria.

  • Building first good impression to visitors

Printing out badges at the reception enables you to make a great impression on your visitors. The badge may contain the colors, and the logo of your company, as well as other useful information. It will also tighten your company's branding by including your logo on the badge and other key details.

Making things easier with QR codes

Now touchless check-ins are new prevalent during these COVID-19 conditions. The QR codes based check-ins are more convenient and safe. Creating a unique QR code for each visitor allows them to simply scan their QR code and check-in the premises. This will then automatically update your visitor management system, notifying you that particular visitor has left.

Key Takeaway

Regardless your company size, the Visitor badges are must have. The whole process of digitalisation with E-badges can give your company a massive boost in overall security while ensuring the safety of employees and visitors.  In addition to enhancing security, custom-printed badges help maintain your company’s image and boost the branding efforts.

If you’re interested in seeing how visitor badges can help with your office security, sign up for a free trial of vizitor.