Mon, May 25, 2020
Read in 7 minutes
Managing a diverse flow of visitors such as clients, guests, and suppliers entering your premises can be a challenge. Preventing unauthorized entry while making sure your visitors are easily identifiable is no small task. How can you allow access only to authorized individuals and ensure smooth identification? The answer: Visitor badges.
Visitor badges are essential for organizations as they play a vital role in enhancing security and streamlining visitor experiences. Whether you’re running a large corporation or a small startup, it’s critical to have systems in place to monitor building access. This is where visitor management systems and badges come into play, helping you safeguard your premises, protect your people, and secure your data.
How do you allow access only to authorized people? And how do you make your visitors easily recognizable?
If you are juggling with the above questions in your mind, then don’t bother.
It’s quite easy. You do it by offering them visitor badges.
Visitor badges are a must for an organization because they play a crucial role in increasing your workplace security and convey seamless visiting experiences to guests.
Every organization, large or small, needs to ensure that they are taking all the security measures to monitor building access. This is why visitor management systems are becoming more and more efficient for companies who want to protect their physical space, the people in their building, and the information. And the visitor badges play an important part of security strategy.
It is extremely tough to keep an eye on everyone at the same time if done manually.But, it is crucial. Having a reliable and robust visitor badge system is one of the simplest ways to identify your visitors at a glance without any need to manually track them.
Badges are used within workplaces, healthcare facilities and schools to easily identify visitors. Visitor badges — also commonly referred to as security badges.
Security is a top priority for any organization. In facilities with heightened security requirements, such as government buildings, employees must wear badges. Visitor badges, on the other hand, are temporary and are generally valid only for a certain period, providing an extra layer of security control.
It allows a quick and convenient way to secure your workplaces and to identify who the visitors are within a workplace and provide necessary information about the visitors by offering various key benefits. Much of which helps your company stay compliant and drastically speed up your workflows.
If you are running a large enterprise,then it is common for you to deal with a lot of visitors every hour. But Can you imagine the situation when there used to be a flow of visitors at the same time. How will you manage? Your reception counter seems to be full of guests and people asking for their hosts. Any intruder can enter your restricted areas without your approval. Implementing a visitor ID badge system into your registration procedure will restrict access to a non-public area. This also allows you to control the flow of traffic at the same time.
Over the past decade, the visitor badges have evolved from just being a paper for storing information for the visitor to secure cold storage backup. Well, that takes place with a visitor management system in place. Remember this?
Some of you might still be using this today. However, this type of visitor badge offers very less information about the visitor and hence should be treated as a thing of the past.
Whenever a visitor enters your facility, he/she used to fill out his/her details in the paper based visitor log books.Then,after the identification process and approval by the host, the visitor will be handed with a lanyard which had the letter “VISITOR” simply written with different color to distinguish between employee and visitor. Also,the card can be easily duplicated.
Also these types of visitor cards or badges can be a source of virus contamination and increase exposure to various infectious viruses such as COVID.
Issuing thousands of paper based visitor badges is definitely affecting our environment to a great extent. Paper is one of the most important assets which need to be saved at any cost. Another aspect of traditional visitor cards is that they don’t include proper identification information as they lack Identification Photo ID of the visitor.They may lead to misinterpretation of his guests by the hosts.
Visitor management system is a new change!
Visitor Management Systems brings out a revolution of digital technologies and innovations in modern enterprises.Traditional old visitor badges now almost got replaced by new customisable digital visitor badges.There are different types of visitor badges used today beyond our imagination. Some of them are–
Now, whenever a visitor visits a company they directly tab to digital check-ins. The E-Badges are generated and sent to visitors via an SMS with complete information and data is stored in a secure cloud server. This is an eco-friendly solution that saves paper.
After this, the visitor, as well as the host, are notified about the meeting and then based on the availability of the host, can approve/disapprove the meeting using Vizitor PASS.The e-badges are used for better visibility over visitors while optimizing the identification procedures.
Visitor Management System now offers options to customize your badges as per requirements like you can customize badges with multiple color options, changeable fonts, badge orientation that gives custom friendly user experience.
Visitor badges are a crucial part of any successful workplace security strategy. Let’s go over why badges are important, how you can use them to enhance security and safety and how you can customize visitor badges to provide an amazing experience for your visitors. They serve as authentication identity cards which enable secure access to your workplace.
Various benefits offered by Visitor Badges in a workplace–
Visitor badges are a simple yet effective means of enhancing security. Unauthorized individuals can easily slip into buildings through multiple entry points. Badges help identify who belongs and who doesn’t, reducing the likelihood of unauthorized access.
When visitors arrive and are immediately provided with a badge, it creates a professional image for your company. Including your logo and key details on the badge not only serves a functional purpose but also reinforces your brand, offering an excellent first impression.
Visitor badges often include a photo of the individual, ensuring that no fraudulent badges are used. Facial recognition features add another layer of security, allowing hosts to quickly and accurately identify visitors.
Many visitor management systems allow guests to pre-register before their visit. This streamlines the check-in process, allowing visitors to fill out their information, sign necessary documents, and receive their digital badges in advance. Upon arrival, they can scan a QR code to complete their check-in without delays.
Visitor badges help collect and store valuable visitor information. By digitizing this data, you create a searchable database that makes it easy to reference visitor history, track attendance, and categorize data for future use.
QR code-based check-ins have become increasingly popular, especially post-COVID. Visitors can scan their unique QR code to check in, eliminating the need for physical interaction, which enhances both safety and convenience.
Another innovative aspect of visitor badges is to make them customisable by adding expiration date.It prevents any entry into the premises with expired visitor badge. Always add expiration date to your visitor badges to enhance your visibility over your visitors.
Implementing visitor badge systems in your workplaces will increase your level of security within your workplace.Regardless your company size, the Visitor badges are must have. The whole process of digitalisation with E-badges can give your company a massive boost in overall security while ensuring the safety of employees and visitors. In addition to enhancing security, custom-printed badges help maintain your company’s image and boost the branding efforts. Vizitor is one of the most reliable solutions to enhance your security level using visitor badges. If you’re interested in seeing how visitor badges can help with your office security, sign up for a free trial of vizitor. Get started with Vizitor today.
