The visitor experience is constantly evolving. Today, businesses are expected to deliver beyond just a powerful first impression to make your visitor remember you. In addition to a quality visitor experience, there are multiple challenges need to be addressed to strict data privacy laws. For this reason, many businesses are considering the benefits of implementing visitor management system for their business.
Most of the visitor management system in today’s market is equipped with diverse range of features. To make the right decision, we need to consider our fundamental requirements which completely add up values to your front desk.

If you’re unfamiliar with them, choosing a visitor management system for your business or facility can be unsettling. How do you choose which tools to prioritise? How do you find the right visitor management system to fulfil your requirements? To answer these questions, take a visitor management system out for a spin. We’ve compiled a list of the most popular features to choose when they decide to evolve their front desk process to something more capable.

Host Notification (via multiple channels)

Whenever the visitors check-in via a visitor management system, at that moment, the host is notified of the visitor’s arrival. It also notifies your employees when their visitors arrive. Host notifications can be sent via email and SMS (text message). It give host a message about the meeting.

  • Vizitor makes it easy to reach employees where they are. Choose to send host notifications via email, SMS and  push notifications.
  • Vizitor PASS can send push notifications that include visitor photos and sign-in details.

Digital Document Signing- NDA’s

Enhance the security of your office by making visitors to sign NDAs digitally. If your legal document is required, no visitor will be able to sign in without providing their signature.

Also called a “confidentiality agreement,” a non-disclosure agreement (NDA) protects your company’s confidential information. An NDA is useful any time you want to share information

with someone, but want to make sure that they don’t share it with anyone else. Here are a few examples of when you might use an NDA:

  • Sharing information with a potential business partner or vendor
  • Pitching a new product or technology to investors
  • Giving employees access to sensitive information that they need to do their jobs

Badge Printing

Get your personalised badge printed instantly for more security and identification within office premises. High quality badges are printed instantly. We promote E-badges to save paper.

Sign-in details on the badge

Badge details correspond with sign-in fields, that most important information prints right on the badges. Display the company name of the client badges, host name on the interviewee badges and any other details required in offices.

Custom visitors messages

It’s easy to print custom message on your visitors badges- anything to friendly greeting to helpful information.

Pre- register Visitors

Pre-register visitors before they arrive. Select a host and schedule a visit with date, time and location information. Send the visit information to both the guest and the host.

Invite guests individually or in a bulk by sending automatically request to Visitors through QR codes via messages and emails to fast-track the sign in process. Provide check-in details via email even before the visitor arrives.

  • Host can invite visitors using the dashboard. And the Vizitor PASS mobile app makes it easy to invite visitors on the go.
  • Provide check-in details via email even before the visitor arrives.

Visitor Insights and Detailed Reports

Capturing visitors data with the help of a visitor management software takes place without human intervention anymore This means that you can now get unaltered, clean and insightful visitor data that could be useful in providing solutions to your visitor management needs.

With actionable visitor insights at your side, you can see patterns of the time spent on visitor engagements and optimize as you deem fit.

Conclusion

That’s it. It’s time to decide and we won’t hold you back. Selecting the best visitor management software for your business is a huge responsibility and we hope we’ve made it easier for you. In the meantime, you can have a quick look at our own visitor management software – Vizitor, who has been an excellent software in managing visitors.