Powerful First Impression: To Make Office Visitors Remember You

Powerful First Impression: To Make Office Visitors Remember You

Ritika Bhagat

Powerful First Impression: To Make Office Visitors Remember You

Fri, Aug 2, 2019

Read in 4 minutes

Making your guests more comfortable is always your priority. So making someone feel unwelcome can easily happen with one bad gesture . ‌‌

You’ve probably experienced this feeling yourself when you’ve walked into your co-worker’s cubicle to greet and he reluctantly looks up from a task at hand and tiredly replies, “Yeah, what’s up?”‌‌

That make you response, “Uh, nothing, I’ll come back later.”‌‌

What makes you feel that way? The lack of enthusiasm, cold response from the other end that you don’t intend to come in this way. Similarly, visitors can make their perceptions of you and your company on your actions, words and work space. Just like guests in your home, office guests should be treated cordially and with respect.‌‌

As soon as office visitors walk in can set your organization apart from others. Making office visitors comfortable sends a clear message that your organization values empathy and knows how to treat people well.

That’s why many companies are making efforts to improve customer satisfaction by making their office spaces more flexible. By getting smart about planning and infrastructure, companies can significantly boost the value of their space and make it a more pleasant place to work.‌‌

The Reception area is the foremost thing, the visitors personally experience in connection to your company. If visitor gate pass get a bad impression when they walk through the door, they’ll probably expect and look for incompetence in other areas, too. ‌‌Here are some easy ways to make your office visitors more comfortable.‌‌


‌‌Today, great marketing is all about the customer experience. Sensory marketing is the techniques that are used to reach your customer’s senses. Of course, when most people think about marketing and branding, they think of what they can see. Displaying ads, logos, and websites all rely on the eyes of the visitors. ‌‌

The reception area is an ideal place to take advantage of sensory marketing tactics, such as fragrance, acoustics, furniture etc.‌‌


‌‌The sense of smell is effective when it comes to connecting an experience to our memory and emotions.

Some companies are taking advantage of the power of scent in marketing. For example, some hotels and retailers have created signature scents that are infused in the visitor sign in areas.

But you don’t need to hire a perfumer to leverage the power of scent for your reception area. Finally, consider how the objects within the reception area affect how it smells. Plants can affect the air quality and give off a pleasant aroma.


Music is the best therapy to heal stress!

Even if the music isn’t appropriate for your office, you can still pay attention to the acoustics in reception area. You may be able to minimize echoes by adding furniture, window dressings or floor coverings. A soundproof lobby can also have privacy benefits.

Flexible Furniture

Furniture that was not always designed for comfort but a sense of comfort might be particularly important if you want to establish a sense or luxury or put visitors at ease.

Reception area furniture can make an important impression visually. But it also affects how your visitors will “feel” when they settle in to begin their waiting period.

Flexible office furniture is often equipped with wheels so that it can be moved to new spaces easily. There should be movable walls, partitions, large whiteboards, and even meeting pods are now available with wheels so that employees can reconfigure rooms easily to meet their needs.‌‌‌‌‌‌Paper-less Spaces‌‌. Friendliness and amenities are important, but a big component of what really puts visitors at ease in accompaniment with the purpose of the visit.  ‌‌

If your office still relies heavily on manual process, consider digitizing paper-reliant processes to clutter free office space that will save money and boost efficiency in the process.‌‌Of course, paper files tend to take up plenty of office space on their own in the form of heavy, unwieldy filing cabinets. But by going paper-free, you can avoid  things like the copy machine, heavy-duty printer, all of which can take up a lot of space.‌‌

**Save The Mother Earth !!**‌‌

Better Connectivity‌‌

Electrical supply is an essential component in modern offices. If there’s no easy way for employees to power their devices in a certain space, they won’t be able to work there for any extended period of time.‌‌

You can also consider extending access to WiFi connectivity all the time . The right connections and equipment could transform common areas into great options for accommodating larger groups.‌‌

Connect visitors to their hosts more quickly withVizitor‌‌‌!

Vizitor is visitor management software  that allows easy and secure check-ins at your workplace. For example, when visitors log in with this visitor management software, hosts are notified automatically through SMS or email. It allows hosts to approve/disapprove the request with custom message to the visitor.

If you are looking for a powerful way to upgrade your system, it’s time to give visitor management software a try.


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