Maximizing Productivity through Office Design: Tips and Tricks

Maximizing Productivity through Office Design: Tips and Tricks

By R.Saini

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Maximizing Productivity through Office Design: Tips and Tricks

Mon, May 8, 2023

Read in 8 minutes

Did you ever think the place where you work can make a huge impact on how well you perform? Yes, it seems really surprising but the design of your workspace can greatly improve efficiency levels of your employees as well as your business.

So, Do you want to take your productivity to the next level? Then it’s time to upgrade your office design! With the goal of becoming more efficient, you might have already adopted a range of automated solutions, like the visitor management system to optimize operations, Digital Attendance tracking and much more. But most organizations often overlook the importance of office design but some simple changes to your office space can make a big difference in your productivity levels.

By adding some plants,decluttering your front desk, and improving lighting, you can create a workspace that helps you stay more relaxed and organized.

How can modern office design boost productivity?

Modern Office design must have been focused on flexibility, comfort and safety.Here are some tips for how to design your office for maximum productivity–

office design

1.Consider your Office Layout

According to a study,workplace design can improve productivity by up to 20%. When you are thinking about the best way to design your office space, it is important to consider how the layout will impact the productivity level of your employees and how it can encourage collaboration, streamline workflows at the workplace.

Every business and building will have unique considerations, so it’s important to carefully design the workspace to suit your specific needs. By doing so, you can create an environment that helps your team work more efficiently and effectively.

2. Elevate your Front Office Space

Your front desk sets the tone of your guests’ every visit. So,when you think of enhancing your brand efficiency,then the first and the foremost thing is to optimize your front desk space.The importance of making your front desk more appealing cannot be overlooked at any cost to make your office design more authentic.

Make your front office more attractive and functional to create a positive first impression to streamline your visitor flow. What all you can do to optimize your Office space? Here are some tips to consider–

2.1 Remove Unnecessary Files

A cluttered office space can create distractions and inconvenience for both visitors and employees.So,keep it as less as possible.If your office is still relying upon manual paper-based front desk operations, then consider digitizing your registration process by making your guests register in advance or using their mobile devices.

Investing in a right visitor management system like Vizitor can make your frontal staff free from registering visitors manually on paper logs.

Don’t create mess at your doorsteps by placing heaps of unnecessary papers and files. It is important to keep your space minimal and clutter-free.

2.2 Prioritize natural lighting

Your guests and employees spend much of their time inside office space, so it is important to design an office with adequate and open windows to make natural light pass through them.

If this isn’t possible, you may install light bulbs rated to omit natural light inside your premises. Proper lighting can help your team to stay focused and reduce eye strain from fluorescent and unnatural lights.

If possible, choose an office space with high ceilings. This will create a sense of openness and airiness that can boost mood and productivity.

2.3 Keep your space organized

Desks, tables, chairs and other equipment take much of your office space and may create much distraction and discomfort. Keep only the essential items in your space and ensure that your workspace is clean and organized. After all, gone are the days of closed-off office spaces.Modern Office designs prioritize open floors and minimal equipment requirements.

Eliminate the need of printers and file cabinets for organizing registration forms and visitor passes.Instead utilize QR codes or signs that visitors can scan with their smartphones to access information or complete forms online.

2.4 Comfortable seating options

Another major factor to consider in modern office design is Comfort. Using comfortable and flexible furniture at the front desk improves functionality and flexibility of your workspace and also creates a more welcoming environment for visitors.

Incorporate soft seating chairs and furniture that can be adjusted accordingly to support good posture and reduce the risk of discomfort and injury.

Invest in modern and modular seating options for creating flexible seating arrangements.It may help alleviate physical stressors such as eye strain and back pain, which can be distracting and negatively impact workplace productivity.

2.5 Choose the right color

The colors around us can affect our mood, which can impact productivity. Choosing the right and calming colors for your workspace that can boost your productivity and reduce stress. When choosing colors for a modern office design, consider the company’s brand, how it will affect employee productivity, and the overall vibe of the workspace.

“A well-designed workplace can have a huge impact on productivity, engagement, and overall well-being.” - Alex Shubat


3. Incorporate Digitization into Office Space

In the digital age where technology is advancing rapidly, the traditional office design space may no longer meet the needs of modern businesses.So, digitizing your office design space can streamline the workflows, reduce manual errors, and create a more flexible and automated work environment.Incorporating the latest technology into the office space can enhance productivity and make tasks easier and more efficient.

The Post-Pandemic situation greatly forces organizations to digitize their office spaces to minimize touch points to reduce the risk of exposure to infectious viruses. Here are some ways to digitize your office tasks–

3.1 Automate your routine tasks

Manual administrative tasks can negatively impact your modern office space. Consider using automation tools such as Visitor management software to streamline routine tasks such as managing visitors, sending notifications and maintaining visitor logs. This can save time and reduce errors caused by human oversight.

3.2 Streamline Your Check-Ins

Digitize your manual check-in and check-out process by investing in our visitor management system which not only streamline the check-in process but also ensure enhanced security and convenience. Vizitor offers quick and hassle-free self check-ins to provide a more professional visitor experience.Visitors can simply scan the QR code or use facial recognition to check in, which reduces wait times and thereby enhances your brand reputation.

Also generate detailed reports and data insights to optimize the layout of the office and improve the efficiency of operations.

Related: Boost Workplace Productivity by Optimizing Visitor Management Processes

3.3 Use Smart whiteboards

Smart whiteboards can be used to capture ideas and information in real-time and can be shared with remote workers. Introduce smart whiteboards in meeting rooms to improve collaboration.

4. Prioritize Green Practices in your Design

Designing an eco-friendly office is rapidly becoming a popular trend in office design, as it offers numerous benefits to both the workplace and the environment. Introducing green practices while designing office space not only improves productivity and your business’s image but also saves the environment.

4.1 Get some indoor plants

A study found that employees who have plants in their workspace are 15% more productive than those who don’t. Get some plants for the office that clean carbon dioxide from indoor air, they’re also good at absorbing other chemicals. The plants help reduce stress, increase productivity, reduce sick days, and boost creativity.

4.2 Choose eco-friendly furniture

Opt for eco-friendly furniture in modern office designs which is made from sustainable materials. Using neutral colors while choosing furniture such as white, gray, and beige as a base to create a calming and professional atmosphere in the office.

4.3 Go Paperless with Cloud Storage

As the business world is becoming increasingly competitive, businesses need to adopt modern solutions to stay ahead, and going paperless is essential to achieve it.

In this digital world, you need to make sure that you should send most of your announcements over email and store files online instead of printing for every single bit of information

Use cloud-based solutions to store and share digital files securely, reducing the need for storing data manually on paper logs.Cloud storage allows for remote access to documents, enabling employees to work from any location, increasing flexibility and productivity.

Issue Digital Visitor Badges instead of paper ones to eliminate the need for paper and pen and to prioritize sustainability at the workplace.

By incorporating sustainability elements such as energy-efficient lighting, green materials, and sustainable landscaping into your modern office design, you can create a functional and comfortable workplace that meets the needs of your employees and promotes productivity and success.

5. Emphasize your branding

Incorporate your company’s branding and design elements into the office space to create a sense of pride and belonging among employees, leading to increased productivity.

Display your company logo in the office space to create a strong visual association with your brand. Incorporate your brand’s colors into your modern office design to create a cohesive look and feel that reflects your brand’s identity.

Ready to Optimize your Workspace with a Smart Design!

Your office space plays a crucial role in your productivity and overall well-being. By implementing some tips and tricks, you can create a workspace that will help you stay focused, organized, and motivated. Remember, small changes can make a big difference, so start by investing in our most reliable and easy to use visitor management system Vizitor to take your productivity level to the new heights.

If you want to leverage the unexpected advantages of our solution, just go with a free, personalized demo by clicking here.