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Why office needs Touchless visitor logbook!

Why office needs Touchless visitor logbook!

By Rebekah Pais

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Why office needs Touchless visitor logbook!

Tue, Mar 23, 2021

Read in 5 minutes

Today, technology changes how we do things. One big change is the touchless visitor logbook. It’s a new way for businesses to handle visitors without using paper. This method makes workplaces safer and smoother.

Old visitor logbooks often aren’t very secure. They can be accessed by people who shouldn’t see them, which can be risky. But with touchless logbooks, everything is encrypted and checked to make sure only the right people can see it. This makes everyone feel safer and more comfortable at work.

Wish to know more? Read along!

What Is Touchless Logbook?

A touchless logbook is like a digital guestbook. Instead of writing your name on paper when you visit a place, you use cool tech stuff like scanning a code with your phone or your face to check-in. It’s safer and easier for everyone, and it keeps track of who’s coming and going without using old-fashioned paper.

Paper-based visitor logs are not only cumbersome to maintain but also prone to errors and inaccuracies. With touchless visitor logbooks, all visitor data is digitized and stored in a centralized database, allowing for easy retrieva

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Why Your Workplace Should Go Touchless?

Embracing touchless technology in your workplace offers a myriad of benefits. Along with minimizing physical contact and reducing the risk of spreading germs and viruses it also enhances the overall visitor experience by eliminating the need for manual paperwork and long wait times. Let’s look into a few more reasons below:

1. Safer Environment: Touchless tech means less touching, which lowers the risk of spreading germs like viruses. This is super important nowadays because businesses want to keep everyone—employees, visitors, and customers—healthy.

2. Faster and Smoother: With touchless systems, checking in visitors happens automatically without filling out papers or waiting in long lines. This makes things quicker and more enjoyable for visitors and lets employees focus on important work instead of paperwork.

3. Modernization and Innovation: Using touchless technology shows that your workplace is up-to-date and likes using new, cool stuff to make things better. It’s like saying, “We’re on top of things and always looking for smart ways to improve how we do things.”

4. Cost Savings: Over time, touchless systems save money because you don’t need as much paper or people to do paperwork. Plus, there are fewer mistakes, which saves even more money in the long run.

5. Adaptable and Easy: These systems can grow with your business. Whether you have a small office or a big building, touchless tech can change and fit what you need. It’s like having a tool that can do lots of different jobs without a fuss.

6. Data Security and Compliance: Touchless systems make sure that visitor info stays safe and follows all the rules about privacy and security. This is important for making sure everything is done the right way and everyone’s info stays protected.

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How Touchless Visitor Management Works?

Touchless visitor management works by using advanced technology to streamline the process of checking in and monitoring visitors without the need for physical contact. Here’s a simple breakdown of how it works:

1. Pre-registration: Visitors can pre-register online or through a mobile app before arriving at the premises. This step collects essential information like name, contact details, purpose of visit, and any special requirements.

2. Arrival: Upon arrival, visitors can check in using touchless methods such as scanning a QR code or using facial recognition technology. These options eliminate the need for physical touchpoints like sign-in sheets or visitor badges.

3. Verification: The system verifies the visitor’s identity and cross-checks it with the pre-registered information to ensure accuracy and security. This step may involve additional security measures like two-factor authentication for sensitive areas.

4. Access Approval: Once verified, the system notifies the host or relevant personnel about the visitor’s arrival. The host can approve or deny access remotely, either through a mobile app or a centralized dashboard, based on predefined access permissions.

5. Visitor Monitoring: Throughout the visit, the touchless system tracks and monitors visitor movements within the premises. This includes recording entry and exit times, location tracking (if applicable), and any interactions with restricted areas or assets.

6. Notifications and Alerts: The system generates real-time notifications and alerts for various events, such as VIP arrivals, overdue visits, or security breaches. This proactive approach enables quick responses to potential issues and enhances overall security protocols.

7. Data Management: All visitor data, including personal information and visit history, is securely stored in a centralized database. This data can be accessed for reporting, analytics, compliance purposes, and future visits, ensuring a seamless and efficient visitor management process.

Healthy Employees and a Safe Workplace With Vizitor

Imagine a world where your workplace runs seamlessly, welcoming guests effortlessly while maintaining utmost safety and compliance. That’s the power of Vizitor. We’re not only about cutting-edge technology; we’re about changing the way you greet and manage people, all while lowering environmental impact by eliminating paper use.

Vizitor has emerged as a game changer in touchless visitor management solutions. Our objective is clear: to create a healthier workplace while increasing productivity and improving visitor experiences. Join us in making the workplace safer and more efficient using Vizitor. Experience the difference firsthand and take your visitor management to the next level

Frequently Asked Questions

What Is a Touchless Visitor Logbook?

A touchless visitor logbook is a digital solution that replaces traditional paper-based visitor logs with contactless check-in processes using technologies like facial recognition and QR codes

Can Touchless Visitor Management Integrate with Existing Security Systems?

Yes, touchless visitor management systems can work smoothly with existing security systems, such as access control and surveillance.

What Are the Benefits of Using a Touchless Visitor Logbook?

Benefits include enhanced security, streamlined visitor experiences, reduced administrative burden, and a modern, innovative image for your workplace.

Is Touchless Visitor Management Suitable for All Types of Businesses?

Yes, touchless visitor management is appropriate for enterprises of all sizes and industries, as it provides customisable solutions to fulfil individual demands and compliance standards.