Top Meeting Room Booking Trends for 2024

Top Meeting Room Booking Trends for 2024

By Ritika Bhagat

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Top Meeting Room Booking Trends for 2024

Thu, Apr 4, 2024

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We’ve seen meeting room trends come and go (huddle rooms, focus spaces, etc.). Video conferencing is now crucial, and the metaverse is on the horizon.

As work styles change (hybrid, flexible, return-to-office), so do meeting room needs. This guide explores key meeting room design trends for 2024 and beyond that will help you adapt your workplace for success.

Focus on impact: We highlight trends that influence productivity, engagement, and technology choices.

Forget the days of dusty binders and frantic whiteboard scribbles. Meeting room booking in 2024 is all about smart technology, seamless integration, and maximizing space utilization. Here’s a breakdown of the hottest trends shaping the meeting room landscape:

1. Cloud-Based Booking Systems Reign Supreme:

Gone are the days of clunky software installations. Cloud-based meeting room booking systems are the new norm. They offer:


• Accessibility: Book rooms from anywhere, anytime – on your desktop, phone, or even a dedicated booking kiosk.

• Real-time Availability: No more double bookings! See exactly which rooms are free and snag the perfect space for your needs.

• Integration with Calendars: Sync your booking system with popular calendars like Google Calendar or Outlook for effortless scheduling.

• Data-Driven Insights: Gain valuable insights into meeting room usage – identify underutilized spaces and optimize your layout.

2. User-Friendly Interface is King:

A user-friendly interface is crucial for seamless adoption by your team. Look for systems that are:


• Intuitive: Easy to navigate and understand, even for non-technical users.

• Visually Appealing: A clean interface with clear buttons and icons creates a positive user experience.

• Mobile-Responsive: Employees can book rooms on the go, directly from their smartphones or tablets.

3. The Rise of Room Customization:

Meeting rooms are no longer one-size-fits-all. Advanced booking systems allow for customization based on meeting needs:


• Equipment Booking: Reserve projectors, whiteboards, or video conferencing equipment along with the room.

• Temperature Control: Adjust the room temperature in advance for a comfortable meeting environment.

• Lighting Options: Choose from different lighting settings to create the perfect ambiance for brainstorming or presentations.

4. Integration with Workspace Management Tools:

Meeting room booking systems are no longer isolated tools. They’re increasingly integrated with:


• Desk Booking Systems: Eliminate the desk hunt! Book desks for your team alongside meeting rooms for a seamless workday flow.

• Visitor Management Systems: Streamline the visitor experience by integrating your booking system with visitor registration.

• IoT (Internet of Things) Devices: Imagine booking a room and having the lights automatically adjust or the temperature set to your preference.

5. Artificial Intelligence (AI) is on the Horizon:

While still in its early stages, AI has the potential to revolutionize meeting room booking:


• Smart Scheduling: AI can suggest the most suitable meeting room based on the meeting size, purpose, and equipment needed.

• Predictive Booking: AI can analyze past usage patterns and recommend rooms based on your team’s typical meeting schedule.

• Optimizing Space Allocation: AI can identify underutilized spaces and recommend repurposing them for more efficient use.

Embrace the Future of Meeting Room Booking

Investing in a modern meeting room booking system is not just about convenience. It’s about optimizing your workplace, boosting productivity, and fostering a collaborative environment. Keep these trends in mind when choosing a system, and watch your meeting rooms become a valuable asset in your organization.