Businesses and the leaders within them are preoccupied and find challenging to keep a safe workplace during the pandemics, such as the Coronavirus (COVID-19).

In the span of a few months, the coronavirus has spread to 81 countries, including the United States, and has claimed more than 3,000 lives around the world. It is becoming a particularly stressful time for companies to be  prepared for the fallout of such a global health crisis and to establish workplace protocols to limit person-to-person contact with digital transmission.

While it’s daunting for sure, a visitor management system ensures to help you prepare during this epidemic. Vizitor’s open-ended workflows, can help you get started.

The role of a visitor management system in protecting employees and visitors

Now more than ever, there’s a crucial need to take precautions during these combat issues like the spread of serious infections in the workplace. Aside from handling such unexpected natural disasters, companies need an efficient way to relay health and safety procedures to visitors.

A visitor management system can quickly and efficiently enforce health and safety regulations—before visitors ever step foot on the premises.

Custom workflows and health screening digital questionnaires

The traditional procedures of form filling during the health emergency, such as requiring visitors to fill out long forms for health screens, can actually make the situation worse. By creating unnecessary crowds that may increase the spread of infection.

Vizitor allows host organizations to set up custom forms to prompt visitors to take speedy questionnaires on tabs at the reception, like if they visited any countries or if they have fever or cough to deliver health screening.

Identify compliance issues before visitors arrive with Pre-registration screening

Even before a visitor  arrives, hosts can send invitation emails and with all the necessary health and safety rules, agreements or NDAs, precautions, and relevant images the person may need.

Inculcate Digitalize Handshake policy

The end of the handshake: saying hello during the coronavirus outbreak. Health officials suggest a wave, a pat on the back or even just a look in the eye are safer alternatives. All around the world people are changing their daily habits at work and at home to reduce the risk of contracting the coronavirus and prevent it from spreading.

Vizitor ‘s “no handshake” policies currently in effect by replacing it with e-signatures, as well as presenting hand hygiene reminders, and other protocols established to limit person-to-person contact.

Evacuation Alert: Quick Response in Emergency

“Breach Duty of care is essential”. During any event that the building is exposed to natural calamity, infection, a fire outbreak, or a threatening person enters,  notification to everyone on the premises is very important.

Vizitor’s Evacuation alert feature sends mass emergency text messages providing steps for keeping healthy and safe.

Inspect and Monitor Regular Trespassing

Passing health and safety inspections on the regular is crucial; the right visitor management system can help you cover all your bases. You can easily prove that you follow all government and industry regulations to ensure visitors remain safe, every day.

In the case of an unexpected crisis like a health epidemic, scanning of unwanted visitors flow should be tracked to look at all necessary measures to keep those on the premises out of harm.

Time to Expand the Conversation About Prevention.

“Prevention is better than cure”. Screening for potential risks is important as symptoms typically only appear 2-14 days after exposure and can range from mild symptoms to severe and potentially fatal respiratory illness.

An outbreak such as COVID-19 can be especially difficult to control in large organizations, where there is a high volume of visitors flowing through the facilities.

Employees' health is a critical asset to every organization. Using screening methods can helps our clients identify potential risks from exposure to viruses.

Whether in airports, healthcare units, schools or offices – we help clients ensure that the necessary steps are taken to protect your workplace and prevent the spread. Businesses and employers need to react quickly to put a plan in place for responding to potential outbreaks such as the Coronavirus.

Whether you’re handling day-to-day activities for responding to an any calamity, a digital solution like Vizitor can act as a customizable and enforce safety in your workplace.

To learn more about visitor management, click here.