We know security is the major concern in the Business world. Workplace security is very important because it will manage liabilities, insurance, compensation, and other social security. You can enhance the security level by doing a C-TPAT certification. Companies that achieve C-TPAT requirements, certification must have a documented process for determining and alleviating the risk throughout their international supply chain.

Now, you must be thinking, What is C-TPAT  Certification?

Let me explain it in brief, Customs-Trade Partnership Against Terrorism (C-TPAT) is a U.S. Based Customs and Border Protection (CPB) program designed to enhance border security. This is a voluntary program for importers, carriers, customs brokers, and manufacturers. Using this certification, you move goods across the border. To be accepted into the C-TPAT program, your company must meet a set of minimum security requirements.

How can we get a C-TPAT partnership?

There are no fees for joining the C-TPAT partnership. For this we will have to meet four unique requirements centered around four core principles:

  1. Security Requirement
  2. Accountability requirement
  3. Increasing transparency requirement
  4. Reducing terrorism risks

Requirements for C-TPAT Security

When you join C-TPAT then you have to agree to identify and address security weaknesses and document security processes. Processes related to physical access controls are a crucial element of C-TPAT compliance. Here are the details related to processes for employees, visitors, and deliveries:

Employees

With C-TPAT only authorized employees can enter secure areas. Organizations must ensure that employees only have access to secure areas that have employee identification badges and access devices. It’s up to company management or security personnel to keep track of who has what level of clearance, as well as to document when badges and access devices are issued, removed, and changed.

Visitors

Visitors arriving in the secure area must present photo identification for documentation purposes. Visitors must be escorted, and they must show badges.

How a visitor management system can support C-TPAT

Vizitor is a Visitor management system that helps to enhance the security of the office. It records the information of the visitors digitally.

Vizitor can support C-TPAT security compliance by helping to fulfill the following requirements:

Digital Check-in/checkout process — Have all visitors check-in when they arrive and check out when they leave the workplaces. The visitor management system provides digital check-ins.

  • Digital check-in provides a Touchless facility. Visitors can check-in itself without any help from the third person.
  • Vizitor allows the guests to check-in digitally eliminating the hectic paperwork.
  • It also gives an extraordinary charm to your front desk and leaves a professional first impression on your guests.

Visitor E- badges — Vizitor print visitor badges with details of the visitor, purpose for coming, and photo. Visitor badges allow the user to enter the premises.

  • E-badges feature saves the paper and provides the digital badges.
  • The visitor management system provides the feature of Capture photos and details of all visitors and keeps the records of the visitors.

Custom fields & Host Notification — Customize the check-in process for different types of visitors to record the purpose of their visit to the workplace.Whenever the visitors sign-in via a visitor management system, in that situation, the host is notified of the visitor’s arrival.

It also notifies your employees when their visitors arrive. It gives the host a message about the meeting.

  • Vizitor makes it easy to reach employees and visitors where they are.
  • Send host notifications via email, SMS, and instant notifications.
  • Vizitor PASS can send push notifications that include badge printing.

Digital Document Signing- NDA’s

Maximize the security of your premises by making visitors check-in NDAs digitally. If your legal document is required, no visitor will be able to sign in without providing their signature.A non-disclosure agreement (NDA) protects your company’s confidential information.

Here are a few examples of when you might use an NDA:

  • Sharing information with a business partner
  • Pitching a  technology to investors
  • Giving employees access to sensitive information that they need to do their jobs

Conclusion

The visitor Management System simplifies the complexity related to several C-TPAT requirements. So an organization can focus on serving its international partners without concern.VMS provides the security to your company as C-TPAT.