4 Reasons offices Need a Visitor Management System that Respond to COVID-19

4 Reasons offices Need a Visitor Management System that Respond to COVID-19

By Ritika Bhagat

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4 Reasons offices Need a Visitor Management System that Respond to COVID-19

Tue, Sep 8, 2020

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In the modern time, everything is digital. But many companies still use manual based systems to manage the visitors. This System is outdated and not secure enough to keep your office and property safe, comply with strict regulations, and protect your staff from COVID-19 exposure.The digital and touchless visitor management system, like Vizitor, makes it easy to maintain a highly secure workplace. Vizitor gives you a full line of sight by screening each visitor and recording their information and enables you to better respond to COVID-19.

Below are the top 4 reasons government offices should consider a digital visitor management system.

1. Know your visitor

Visitor screening and identification are paramount in ensuring you are keeping unwanted entrants away. The Visitor Management system scans visitor IDs, captures their photos and information, and performs instant screening. Visitors can also be asked a series of questions based on visitor type and to agree to custom terms and conditions before being granted access. Visitors can touchless check-in with their own smart devices by scanning the QR code.

2. Print E-Badges for Approved visitors

After signing into the system, approved visitors receive a badge with their name, photo, destination, and time stamp of arrival. As the visitor walks through the workplace, your employees will instantly know the visitor has been granted access. If an employee sees someone without a badge, they will instantly know to alert security. Badges can also include a barcode for quick sign out and COVID-19 information as noted in a following section. Vizitor provides the E-badges.

3. Record Visitor Data

Visitor management system tracks visitor data, including check-in and check-out times of employees and hosts. This information is securely recorded within the system. Office staff can see exactly who is visiting on a real-time dashboard. Workplaces can also leverage this comprehensive reporting to track how long a visitor has been in the building and how many times they have visited.This accurate recordkeeping is also essential for COVID-19 response. Based on the check-in and check-out times that are tracked in the system.

4. Mitigate COVID-19 Exposure

As offices are reopened, there is a trusted solution that can help with your response and minimize exposure. The visitor management system enables companies to screen visitors,touch less check-in, and print a badge that shows the visitor has been screened for COVID-19. Visitor records can be used for contact tracing and to help companies comply with  on reporting work-related COVID-19 illnesses.

Wrap Up!

Vizitor-Visitor Management solutions can be used in virtually any reception and include both self-service kiosk and front-desk assisted solutions. With a visitor management system you can protect the office from the virus.