How Visitor Management System can Transform your Business

How Visitor Management System can Transform your Business

By Ritika Bhagat

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How Visitor Management System can Transform your Business

Thu, Oct 1, 2020

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The visitor management system:-

Essentially, the Visitor management system is the digital version of the visitor sign-in sheet. It is an automated way to keep tabs on visitors who have entered your building. Visitors use a check-in check-out process with the self-service  devices that enhances the overall experience of visitors and boosts overall security.

The need of visitor management system:-

In the digital era, some businesses are still using manual paper-based techniques to manage the visitors like registers, guest books and so on. This kind of system increases paperwork which increases the chances of errors and it’s really difficult and time-consuming to manage and document effectively. During the pandemic, these systems won’t provide the security and safety  that your organization is exactly looking for. So there is only one solution: a digital visitor management system that fixes all these issues.

The benefit of Touchless visitor management system:-

Vizitor is a Touchless visitor management system that creates a long-lasting impression on visitors with enhanced security. Vizitor also provides advanced Touchless features that protects the workplaces from the COVID-19. It is much beyond a basic visitor management system that provides a streamlined experience to your visitors.

If you are looking for an all in one visitor management solution for visitor registration,Touchless check-in, visitor screening,  badging, security, tracking of visitors, visitor log reports, etc. take a look at the below-mentioned benefits of vizitor that transforms your business.

** Features & Benefits of Visitor management system:**

**1) Touchless and  Self check-in - **Vizitor makes visitor management easy with a self-service kiosk for seamless check-in & check-out feature for visitors. It eliminates the hectic paperwork and gives a good professional experience to visitors.Visitors can check-in with itself without the help of the third person. During this pandemic, Vizitor provides the Touchless check-in, visitors can check-in by their smartphones with scan the QR code. This will limit the potential spread of the virus when visitors use their hands to tap the screen. Contactless check-ins are the best practice to prevent the spread of infection in the workplace.

**2) Enhanced Security– **It enhances the security of office premises by capturing photos of visitors, scanning their ids and printing digital badges along with QR code generation for meetings. It keeps visitor data secure with cloud-based solutions. The unauthorized person can be recognized with this system. Vizitor provides the data security to the visitors. Data Security is our main concern. The customer database, financial information, and appointment history are protected by our military-grade infrastructure.

**3) Improve Branding–**Make a good impression on the visitors  by welcoming visitors with a branded sign-in screen that provides captivating experience to visitors. You can customize the screen with the company logo. Leave a mark on your visitors with your brand logo displayed on the home screen with a greeting message for your guest.

**4) Instant Notifications– **With the visitor management system employees get instant notifications about the arrival of visitors, guests, and Delivery via SMS, email, app notifications & phone calls. It saves a lot of time without wasting efforts to track visitors that boost productivity. For the safety of the visitors from the virus, Vizitor sends notifications to the worker when any visitor comes up to satisfy them and alerts them by sending the small print of the guest to make them aware and take necessary precautionary steps. The Touchless visitor management system allows the worker to approve or disapprove the entry of any visitor on the premises.

**5) Send agreements in advance-**You can make your visitors feel safe before they arrive. The company can send invitations to visitors with attached NDAs to sign in advance with the digital signature. For the safety purpose, other agreements that might include health and safety precautions. Visitors will receive and sign agreements in advance to avoid signing any agreements by hand once they arrive at your workplace.

**6) Advanced pre-invitation-**Touchless visitor management system assigns hierarchical pre-invitation rights to employees. Sending pre-invitations can assist you let in just those visitors whom you’ve got invited. Sending invites to the guest will allow them to avoid contact at the reception. The visitor can simply scan their invite code and check-in.

**                                                         Wrap Up!!**

Now there is no need to maintain traditional visitor log books at the front desk. Digital visitor management systems make everything paperless and give wow experience to guests. This is the time to Invest in modern technology to revolutionize your business. That operation is an excellent idea with all the visitor management system benefits as mentioned above.

Let’s start the paperless and digital journey with the free trial of vizitor!