The Smarter Way to
Welcome Every Visitor
Vizitor replaces your paper sign-in book with a digital visitor check-in system self-service kiosk, instant host notifications, and full admin control in one platform.
Rohit Saini
Acme Corp · Delhi
Host notified instantly
Priya received alert via WhatsApp · Just now
Trusted by teams
What is a visitor
check-in system?
A visitor check-in system is software that handles everything your front desk does for visitors automatically. Sign-in, badge printing, host notification, security check, and compliance log.
Paper visitor books are slow, insecure, and not GDPR compliant. A digital visitor sign-in system solves all three at once faster for visitors, safer for your organisation, and removes manual work from your front desk team.
Average check-in time
Workplaces globally
Less lobby wait time
Faster check-ins
From Arrival to Exit,
Step by Step
From check-in and verification to host alerts and exit tracking, every step is automated and seamless.
Visitor Signs In on Kiosk
Visitor enters his name and company on the tablet at reception. Takes a photo. Signs the NDA digitally. Done in under 30 seconds no pen, no paper.
Under 30 secondsRahul Verma · Acme Corp
✓ Signed in · 10:42 AM
Badge Prints Automatically
A visitor badge with his/her name, photo, company, and visit time prints the moment sign-in completes. Visitor picks it up and puts it on.
Instant printRahul Verma
Acme Corp · Delhi
10:42 AM · Visitor
Host Notified on Her Phone
One second after sign-in, Host receives a notification on her phone "Visitor has arrived." She heads to reception immediately.
SMS · Slack · WhatsAppWatchlist Screened Automatically
In the background, Visitor's details are checked against your security watchlist. No match found. The visit is approved without anyone lifting a finger.
Cleared · No flagsDashboard Updates in Real Time
The visitor log shows Visitor as checked in. Time, host, company, badge status, NDA all recorded. Your security team can see who is in the building at any moment.
Audit-ready recordThe visitor check-in system that
works for your whole team
Most visitor check-in tools stop at the sign-in. Vizitor goes further screening every arrival, notifying every host, and giving your admin team a live view of who is in the building and why.
Works on any iPad or Android
Most competitors require specific devices or sell expensive kiosks. Vizitor runs on any standard iPad or Android tablet you already own. The host app works on any phone. No new hardware needed.
Connects to your whole workplace
Visitor-only tools give you a check-in system. Vizitor gives you check-in, meeting room booking, hot-desk reservation, delivery tracking, attendance management, and queue management all in one platform.
Security and compliance that holds under audit
ISO 27001 certified, GDPR compliant, VAPT certified, and AES-256 encrypted. Every visit logged with timestamp, photo, NDA signature, and host exportable in one click for any compliance review.
Trusted by organisations that cannot afford a gap
Samsung Electronics, Nestlé India, Snapdeal, Hard Rock Cafe, Mahindra Lifespaces, and Godrej Consumer Products all use Vizitor to manage visitor access across their facilities.
Live in 30 minutes, no IT project required
Sign up, install the app on a tablet, add your team. No specialist hardware, no IT department, no complex configuration. Most offices welcome their first digital visitor on the same day they sign up.
Everything a visitor sign-in
system should include
Built around one principle smooth for the visitor, effortless for your team.
Self-service kiosk on iPad or Android
Works on any tablet. No proprietary hardware required.
Badge printing on check-in
Name, photo, company printed the moment they finish signing in.
Instant host notifications
Via SMS, Slack, Microsoft Teams, or WhatsApp whichever your team uses.
Visitor pre-registration and QR invites
Hosts invite guests in advance. Visitors arrive with a QR code and check in under 10 seconds.
Touchless QR code check-in
Visitors scan on their own phone no contact with a shared device. Ideal for healthcare.
Digital NDA and document signing
NDAs, safety briefings, health forms signed at check-in and stored with the visit record.
Watchlist and security screening
Every visitor checked against your list at sign-in. Alerts security if a match is found.
Visitor photo capture and ID verification
Photo taken at check-in and stored with the visit record for visual identity verification.
Multi-location management
Manage visitors seamlessly across multiple office locations from a single dashboard.
Analytics and reporting dashboard
Peak arrival times, visit frequency, compliance status across all locations in one view.
Built around trust
and compliance
A professional visitor check-in system is not just about convenience. It is about knowing who is in your building, proving it to auditors, and having full visibility of your workplace.
GDPR compliant at every sign-in
Paper logbooks expose previous visitors' names to anyone at reception a direct GDPR violation. Vizitor keeps all records private, captures consent at check-in, and supports data deletion on request.
Watchlist screening, automatic and instant
Configure a list of banned individuals or flagged contractors. Every visitor is checked the moment they sign in. If there is a match, security is alerted immediately no manual checking required.
Audit-ready records on demand
Every visit is logged with timestamp, visitor details, photo, NDA status, host, and check-out time. Export the full log in one click for compliance audits, security reviews, or incident investigations.
ISO 27001 certified
Internationally recognised standard for protecting information assets. Vizitor's systems are certified under ISO 27001 a requirement for enterprise and government procurement processes.
Third-party penetration tested (VAPT)
Vulnerability Assessment and Penetration Testing independently verified security posture against external threats. Vizitor's infrastructure is regularly tested and certified.
AES-256 encryption at rest and in transit
All visitor data is encrypted using AES-256 the same standard used by banks and government institutions. Data is protected both while stored and while being transmitted.
Still using a paper logbook?
Here's what that's costing you.
A direct comparison every row tells the real story.
| Parameter | Paper Sign-In Book | Vizitor Digital |
|---|---|---|
| Check-in speed | 2–5 minutes of writing | Under 30 seconds |
| Host notification | Staff has to call or message manually | Automatic SMS, Slack, Teams, WhatsApp |
| GDPR compliance | Anyone can read previous entries | Encrypted, consent captured |
| Badge printing | Not possible | Printed automatically on check-in |
| Pre-registration | Not possible | QR code or appointment link sent in advance |
| Audit-ready records | Manual, slow, unreliable | One-click export anytime |
| Watchlist screening | Not possible | Automatic at check-in |
| Analytics | None | Visitor trends, peak times, compliance status |
| Multi-location view | Separate books, no central visibility | One dashboard for all locations |
What teams see after switching
Real numbers from real workplaces that replaced paper logs with Vizitor.
Faster entry processing, Snapdeal moved from manual logs to 100% digital records
Reduction in lobby wait time at Hard Rock Cafe after deploying Vizitor queue management
Faster check-ins at Retina Centre, fully paperless from day one
Built for every workplace
Vizitor's visitor check-in system is fully customisable different sign-in flows, badge designs, and screening rules for each visitor type and location.
FREE TRIAL NO CREDIT CARD
Ready to replace your paper sign-in book?
Set up your digital visitor check-in system in under 30 minutes. No IT support, no complicated setup.
30-second touchless check-in- Instant host notifications
- Auto badge printing
- Audit-ready visitor log
always
Frequently Asked Questions
A visitor check-in system is digital software that replaces a paper sign-in book. Visitors sign in via a self-service kiosk or tablet, the system captures their details, prints a visitor badge, and instantly notifies their host all automatically, without front-desk involvement.
A paper visitor log is slow, insecure, and not GDPR compliant previous visitor names and companies are visible to anyone waiting at reception. A digital system is automatic, private, and encrypted. It prints badges, notifies hosts instantly, screens watchlists, and stores GDPR-compliant records in the cloud.
Visitor check-in systems are used by corporate offices, hospitals, schools, manufacturing plants, co-working spaces, government buildings, hotels, and event venues. Any organisation that regularly receives external visitors and needs a professional, secure, and compliant sign-in process will benefit.
Yes. Vizitor supports touchless QR code check-in. Pre-registered visitors receive a QR code by email before they arrive and scan it at reception on their own phone no contact with a shared tablet required. This is widely used in healthcare, clinics, and high-traffic facilities.
Visitors walk up to a tablet kiosk, enter their name and who they're visiting, optionally sign an NDA or complete a health questionnaire, and receive a printed badge. Their host is immediately notified via SMS, Slack, Microsoft Teams, or WhatsApp. Every visit is logged automatically in a secure cloud dashboard.
The moment a visitor completes check-in, their host receives an instant notification via SMS, Slack, Microsoft Teams, or WhatsApp. Hosts can also pre-approve visitors and manage their own visitor log through the Vizitor Pass app on their phone.
Yes. Hosts can invite guests in advance from the Vizitor dashboard or the Vizitor Pass app. The visitor receives an email with a QR code and checks in under 10 seconds on arrival no need to enter any details at the kiosk.
Watchlist screening automatically checks each visitor's details against a configured list of banned or flagged individuals at the moment of sign-in. If a match is found, the system alerts security staff before the visitor is granted access. Vizitor supports internal watchlists configurable from the admin dashboard.
Yes. The Vizitor app runs on any iPad or Android tablet no proprietary hardware required. The Vizitor Pass host notification app is available on iOS and Android. The admin dashboard works on any modern web browser with no installation needed.
Most offices are fully live within 30 minutes. Sign up, download the app on your tablet, add your employees, and customise your check-in form and badge design. No IT department, specialist hardware, or complex configuration required.
Vizitor integrates with Slack, Microsoft Teams, Outlook Calendar, Azure Active Directory, WhatsApp, and SSO connecting with your existing tools without requiring changes to how your team works. Custom integrations are also available.
Yes. Multiple locations are managed from a single admin account with their own kiosk settings, check-in flows, and visitor logs all visible together from one dashboard for central oversight.
Vizitor plans start from $36 per month. Both monthly and annual billing options are available. A free trial is available with no credit card required.
Vizitor is GDPR compliant, ISO 27001 certified, VAPT certified, and uses AES-256 encryption for all data at rest and in transit. Visitor consent is captured at check-in, records are stored securely in the cloud, and data can be deleted on request in line with the right to erasure.
A paper logbook shows every previous visitor's personal data name, company, and time of visit to anyone standing at reception. Under GDPR Article 5, personal data must be processed securely. Showing one visitor's data to another person fails this requirement. A digital system keeps every record private and inaccessible to other visitors.
Your organisation retains full ownership of all visitor records, NDA signatures, and access logs stored in Vizitor. Vizitor does not sell this data or use it for advertising. Admins can export or delete records at any time from the dashboard.