Every desk. Live.
Before you leave home.
Let employees reserve desks, see who's in, and plan their week from their phone, before they arrive. Works alongside your visitor management system and meeting room booking. No spreadsheets. No double-bookings. No wasted space.
Reduction in wasted desk space
Average desk booking time
Hybrid workplaces running Vizitor
Real-time desk visibility
Hot Desking Without a System Breaks Every Morning
Six problems that hit hybrid offices daily and exactly how Vizitor eliminates each one.
Two employees, one desk someone works from a meeting room or leaves
Each desk shows live status tap to book, instant confirmation
Employees come in on different days, spend the day working alone
See who's in before you book sit in the same zone as your colleagues
"Reserved" desks sit empty all day while others scramble for space
Desk returns to pool if no check-in within your configured window
No one knows actual occupancy until they walk the floor manually
Every desk, every floor, every location updated in real time
Paying for space analytics would show is used only 40% of the time
Zone-level reports via space management to right-size your lease no guesswork needed
Remote and in-office schedules clash collaboration becomes accidental
Employees book intentionally around their team's in-office schedule
Everything Your Hybrid Office Needs in One System
From floor map to analytics Vizitor handles the full desk lifecycle without manual effort from anyone.
Interactive Live Floor Map
Employees see every desk available, booked, or occupied on a live floor plan. Tap a desk, confirm in seconds.
Book Before You Leave Home
iOS and Android app. Reserve desks, check floor maps, confirm WFO schedule before you leave home.
Ghost Desks Released Automatically
No check-in within your window? Desk returns to pool instantly space is never wasted on absent bookings.
Real Data. Real Estate Decisions.
Reports show which desks and zones are underused, which days drive peak occupancy, and where to right-size your lease. Pairs with space management software for full workplace intelligence.
Sit Near Your Team, Every Time
See colleagues' in-office schedule. Book in the same zone. Collaboration without back-and-forth messages.
Google & Outlook Calendar Sync
Desk bookings appear in employee calendars automatically. No extra login, no extra step.
The Numbers Behind Every Smart Desk Decision
Vizitor turns raw occupancy data into the insights facility managers actually need to run a leaner, smarter office.
Space Recovery Rate
Average space saved after switching to smart desk booking
- Ghost desks eliminated via auto-release
- Underused zones identified by analytics
- Data-driven lease right-sizing
Booking Time Comparison
Time from decision to confirmed desk reservation
97% faster than email coordination
Peak Days Visibility
Know occupancy patterns before planning your team's office days
- Know which days to open extra zones
- Plan team co-location intentionally
- Spot underused Fridays reduce costs
Five Steps. Under 30 Seconds. Desk Confirmed.
Open App or Browser
Launch Vizitor on your phone or computer. View the live floor map see which desks are free right now.
Check Who's In
See your team's in-office schedule for the week. Pick a day when the right people will be there.
Tap & Book
Tap any green desk on the floor map. Confirm your booking. Instant push notification desk is yours.
Arrive & Check In
Scan QR code or tap in on the kiosk. Desk marked occupied. Team sees you're in.
Admins See All, Live
Live dashboard updates instantly. Managers track usage, spot underutilised zones, export reports.
Built for Every Role in the Building
Book preferred desk, see who's in, plan week without back-and-forth messages.
- Reserve from app or browser
- See team schedule first
- Instant confirmation
Real-time occupancy, auto-release rules, and utilisation analytics complete control without floor walks.
- Live dashboard all floors
- Zone utilisation reports
- Configure auto-release policies
WFO tracking and attendance data auto-logged without chasing employees for updates.
- Automatic WFO attendance log
- Hybrid schedule visibility
- No manual data collection
Cloud-based, SSO, Azure AD, Google Directory. No hardware. Deployed in under a day.
- SSO + Azure AD + Google Dir
- No new hardware required
- Live in under one day
Works With Tools Your Team Already Uses
Native connections no new logins, no rip-and-replace. Also connects with conference room scheduling for complete workplace coverage.
Stop Guessing on Desk Space
Join 500+ workplaces that replaced spreadsheets and Slack messages with Vizitor smart desk booking. Set up in under 30 minutes. No credit card required.
Frequently Asked Questions
Desk booking software lets employees in hybrid offices reserve a workspace in advance from a web app or mobile app. Employees see available desks on a live floor map, book their spot in seconds, and receive instant confirmation. Facility managers get real-time occupancy data and utilisation reports without any manual tracking or floor walks.
Hot desking is a workplace model where employees do not have assigned desks they book whatever desk is available when they come in. Desk booking software makes hot desking work by giving every employee a live floor map, advance booking from any device, and automatic release of no-show reservations so space is never blocked unnecessarily.
Hybrid teams struggle to coordinate in-office days when they have no visibility into who else is coming in. Desk booking software solves this by showing each employee their team's office schedule before they book, so they can choose days when colleagues are in and sit in the same zone. The result is better collaboration, less wasted space, and fewer days where employees come in to work alone.
Any office running a hybrid or flexible work model benefits from desk booking software. This includes tech companies, financial services firms, law firms, consulting offices, coworking spaces, and corporate headquarters. Vizitor serves teams from 10-person startups to multi-location enterprises with thousands of desks across different sites.
Yes. Vizitor offers iOS and Android apps where employees can view live floor maps, check team schedules, reserve desks, and receive booking confirmations from anywhere. Most bookings take under 30 seconds. The app also supports contactless check-in via QR code when employees arrive at their desk.
Auto-release automatically frees a booked desk if the employee does not check in within a defined time window typically 15 to 30 minutes after the booking start time. This prevents ghost bookings from blocking space for the rest of the day when the person never shows up. The released desk instantly becomes available to other employees on the live floor map.
Facility managers get real-time occupancy across every floor and location, utilisation reports by desk, zone, and time period, peak occupancy day and hour analysis, no-show rates, and data to identify consistently underused areas all without a single manual headcount.
Yes. Vizitor desk booking syncs natively with Google Workspace and Microsoft Outlook. Desk bookings appear directly in employee calendars with no additional login or manual step required. The system also integrates with Microsoft Teams, Slack, Azure Active Directory, and Google Directory.
Vizitor desk booking is live in under 30 minutes from signup for a single office. Upload your floor plan, configure desk availability rules, and employees can start booking immediately. Full deployment with multi-location setup, calendar integrations, and SSO typically takes a few hours to one working day.
No. Vizitor is fully cloud-based SaaS. There is no server to install, no dedicated hardware required, and no IT infrastructure needed beyond the tablets or kiosks your team already uses. Employees book desks from the web or mobile app. Updates deploy automatically.
No. Vizitor desk booking is built to be configured by operations, facilities, or HR teams without any technical support. The setup is step-by-step guided through the admin dashboard. Live support is included with every paid plan our team responds within 2 hours.
Yes. Every location in Vizitor can have its own floor map, desk availability policies, no-show time window, and booking rules all managed from one central admin panel. One office can run open hot desking while another enforces team-zone restrictions, with no IT involvement required.