Free Visitor Management System
to Help Your Organization Grow
Digital check-in, pre-registration, host alerts, and secure cloud visitor logs, free for startups and NGOs that qualify. Up to 100 check-ins a month at one location, which covers most early-stage offices. One conversation with our team confirms whether you qualify.
For Organisations that qualify
Visitor check-ins per month
Average setup time
To find out where you stand
Is Vizitor's Visitor Management System Free?
Free for startups and NGOs that qualify. Not free for everyone, and not free forever.
Vizitor's free plan gives eligible startups and non-profit organizations the working visitor management system at no cost: digital check-in, pre-registration, host alerts, and secure cloud visitor logs. It is approved case by case rather than opened to everyone, it runs for a period confirmed with your organization, and terms and conditions apply.
The free plan covers up to 100 visitor check-ins a month at a single location, which suits most early-stage offices. When you pass that, Starter covers 300 a month and the plans scale from there, so the front desk you set up for free is the one you keep as you grow. We do not publish the eligibility criteria or the plan period here because both are set case by case, and one conversation with our team settles them.
The Free Plan Is for Startups and NGOs
Likely a Fit
Organizations we built the free plan for.
- Startups setting up their first front desk
- Non-profit and NGO offices
- Teams replacing a paper logbook
- Small offices with one reception point
Probably Not a Fit
Worth saying plainly so nobody wastes a call.
- Established companies with a software budget
- Teams that need badge printing or watchlist screening now
- Organizations needing integrations or API access
- Anyone who needs a signed commitment on day one
What Happens on the Call
No application form, no procurement cycle.
- Tell us about your organization
- We check it against our criteria
- We confirm the period and the terms
- Setup starts the same week
Everything a Small Team Needs to Retire the Paper Logbook
The working product, not a stripped demo.
Digital, Contactless Check-In on Any Tablet or Phone
Visitors sign in on a tablet at your entrance or on their own phone, entering their details quickly and contactlessly. Pre-registered guests are even faster with a single tap confirmation. No paper, no manual steps, no receptionist required at this step.
Invite Guests Ahead of Time. Arrival Is Instant.
Hosts send a pre-registration invite link to expected visitors before the meeting. Visitors fill in their details from their phone before they arrive. Check-in at the kiosk takes a single tap.
Host Is Alerted the Moment Their Visitor Arrives
The host receives an email notification the moment their visitor checks in, with the visitor's name and captured photo. SMS, Slack, Teams, and WhatsApp are available on paid plans.
Every Visitor Record in a Searchable Cloud Log
Every check-in is stored in secure, encrypted cloud storage and is searchable by name, date, or host in seconds. Pull up who was on site last Tuesday without digging through a paper book that anyone at reception can read. Your data stays with your account if you move to a paid plan.
Encrypted Storage and Consent Captured at Sign-In
Visitor data is encrypted in cloud storage. Consent is captured at sign-in before any data is stored. The same security foundation applies on the free plan and on paid plans.
Live on a Tablet You Already Own
No kiosk hardware to buy, no installation, no IT ticket. Add your branding and visitor types, place a tablet at reception, and your front desk is running.
100 Check-Ins a Month, One Location
The free plan covers up to 100 visitor check-ins per month at a single site, which is comfortable for most early-stage offices. There is no daily cap inside that. When you regularly pass 100, Starter covers 300 a month and the plans scale from there, so you upgrade in place rather than starting again somewhere else.
From First Contact to a Live Front Desk
No application form, no procurement cycle.
Tell Us About Your Organization
Contact the sales team with what you do and how you plan to use visitor management. A few lines is enough to start.
We Confirm Where You Stand
We check your organization against our criteria and come back with the answer, the period your free plan covers, and the terms attached to it.
Set Up Your Check-In
Add your branding and visitor types on any tablet you already own. No IT support needed. Setup is guided and usually done in minutes.
Go Live
Visitors sign in digitally and hosts get notified automatically. Your front desk runs on real visitor management from day one.
What We Publish and What We Don't
We would rather tell you how this works than let you guess.
What the Free Plan Covers
The limits, stated plainly.
- Up to 100 visitor check-ins per month
- One location
- Email host notifications
- A period confirmed with your organization
Pass 100 check-ins regularly and a paid plan will serve you better. Starter covers 300 a month.
What We Don't Publish
These are confirmed with your organization, not posted on a page.
- The eligibility criteria
- How long your free plan runs
- The usage conditions attached to it
- What happens at the end of the period
Terms and conditions apply. You get the full picture before you commit anything.
Notification Channels
Email alerts on the free plan, more on paid.
- Email notifications: included
- SMS notifications: paid plans
- Slack integration: paid plans
- Teams and WhatsApp: paid plans
Features on Paid Plans
Built for larger or regulated teams.
- Custom badge printing
- Watchlist screening and advanced security
- Integrations and API access
- Priority support
If you need these now, a paid plan will serve you better than free.
Where the Free Plan Sits, and What Comes Next
The free plan is the first rung. Every row below it is the same system with more room.
| Free Plan | Starter | Premium | Enterprise | |
|---|---|---|---|---|
| Who can get it | Startups and NGOs that qualify | Any organization | Any organization | Any organization |
| Check-ins per month | 100 | 300 | 1,000 | Unlimited |
| Locations | 1 | 1 | Multiple | Unlimited |
| Digital check-in and pre-registration | Yes | Yes | Yes | Yes |
| Host notifications | Email, SMS, push | Email, SMS, push | Email, SMS, push | |
| Cloud visitor logs | Yes | Yes | Yes | Yes |
| Physical badge printing | No | No | Yes | Yes |
| NDA and legal documents | No | No | Yes | Yes |
| Blacklisting and third-party integrations | No | No | No | Yes |
Free plan eligibility and terms are confirmed by our sales team. Terms and conditions apply. Organizations that do not qualify for the free plan can evaluate Vizitor on the standard free trial.
Find Out If Your Startup or NGO Qualifies
One short conversation tells you whether you are eligible, what your free plan covers, and what terms apply. No form to fill in, no procurement cycle.
Need badge printing, watchlist screening, or an ongoing plan? Explore the full visitor management system.
Frequently Asked Questions
Yes, for startups and non-profit organizations that qualify. The free plan gives you the working visitor management system at no cost: digital check-in, pre-registration, email host notifications, and secure cloud visitor logs. It is approved case by case, and terms and conditions apply.
Startups and NGOs. It is built for early-stage companies and non-profit offices that are replacing a paper logbook and need a professional front desk without a software budget.
No. It runs for a period confirmed with your organization rather than indefinitely. Our team tells you what that period is when your eligibility is approved, along with the terms attached to it.
Digital, contactless visitor check-in; pre-registration for expected guests; email host notifications; and secure cloud visitor logs, for up to 100 check-ins a month at one location. Multi-location management, physical badge printing, NDA documents, and integrations sit on paid plans.
The criteria are not published on this page. They depend on the size and type of organization, so our sales team assesses each request and confirms the outcome directly. One short conversation is usually enough to get a clear answer.
There is no application form. Contact the sales team, tell us about your organization and how you plan to use visitor management, and we will confirm whether you qualify and what happens next.
Terms and conditions apply to the free plan. The specific terms are confirmed with you before you go live, so you know the period, the usage conditions, and what happens at the end of it.
You move to a paid plan and keep the same account, the same setup, and the same visitor data. Our team gives you the options before the period ends, so nothing switches off without warning.
Yes. The free plan covers up to 100 visitor check-ins per month at one location. There is no daily cap inside that. If you regularly pass 100, the Starter plan covers 300 a month and the plans scale from there.
Up to 100 a month, which is comfortable for most early-stage offices. If you regularly exceed that, it is a sign you have outgrown the free plan and a paid tier will serve you better.
You can still evaluate Vizitor. Every company can run the full system on the standard free trial before choosing a paid plan.
Yes. Everything you set up and every visitor record stays in your account when you move to a paid plan. There is no migration and no second setup.
Visitors sign in on a tablet at your entrance or on their own phone, entering their details quickly and contactlessly. Pre-registered guests are even faster with a single tap to confirm their arrival.
Yes, via email. The host is alerted the moment their visitor checks in, with the visitor's name and captured photo. SMS, Slack, Teams, and WhatsApp alerts are available on paid plans.
No. Vizitor runs on any iPad or Android tablet you already own. No kiosks, no installation, no IT involvement. Setup is guided and usually done in minutes.
Yes. Vizitor stores visitor data in encrypted cloud storage and captures consent at sign-in, the same security foundation used on paid plans. A digital log is far more secure than a paper book anyone at reception can read.