Vizitor VS Robin:
Find what fits your workplace
Both are workplace management platforms. This page walks you through the real differences features, pricing models, hardware requirements, and ideal use case so you can choose with confidence.
Real Results From Real Workplaces
80%
Reduction in lobby wait time
30s
average visitor check-in time
100%
Digital audit trail completeness zero
missed records
500+
Workplaces running Vizitor across
15+ countries
One platform for your whole workplace, at any budget
- A complete visitor management system OTP, NDA signing, visitor photos, badge printing, watchlist screening, host alerts all included
- One platform for visitors, desks, rooms, deliveries, attendance, and queue management
- Works on Android or iOS any tablet you already own, no new hardware required
- Transparent monthly or annual billing, no minimum term commitment
- 4.8/5 rated on Capterra
- Self-serve setup, live in under an hour
Enterprise workplace analytics for 500+ employee organisations
- An enterprise workplace platform purpose-built for organisations with 500+ employees managing complex hybrid work
- Deep Microsoft 365 integration Teams, Outlook, Exchange, and Microsoft Entra ID (Azure AD) with SCIM user provisioning
- 100+ workplace KPIs and real-time analytics to optimise space utilisation at scale
- Enterprise SSO via Microsoft Entra ID, Google Workspace, Okta, OneLogin, and SAML
- Access control integrations with Brivo, Kisi, and Avigilon for badge-linked check-ins
- You are standardised on iPad hardware and have an IT team to manage the deployment
What you get with Vizitor
One Platform. Every Workplace Module.
All six modules share a live data layer visitor arrivals, desk bookings, and room reservations update together in real time from one admin dashboard.
Pricing
What Each Platform Actually Costs
Vizitor
Premium Plan
Confirm at vizitorapp.com/pricing · monthly or annual · $90/month
All Free features, plus:
- Custom logo & branding on kiosk
- Visitor photos & image capture
- Physical badge printing
- Digital NDA & legal documents
- + 6 more features
- OTP verification
- Android and iOS both supported
- QR & touchless check-in
- Emergency evacuation alerts
- Multi-location admin included
- 2 devices · 1,000 check-ins/mo · 200 employees
Robin
Custom Pricing (contact sales)
No published pricing · robinpowered.com/pricing, April 2026 · Designed for 500+ employees
Included in Robin plans:
- Desk and room booking
- Workplace analytics and KPIs
- Microsoft 365 deep integration
- Slack, Teams, Google Workspace
- + 6 more features
- SCIM provisioning (Entra ID, Okta, Rippling)
- Access control (Brivo, Kisi, Avigilon)
- Visitor management: add-on only, not in Essentials plan
- Queue management: not available
- Visitor kiosk: iPad / iOS only
- Annual contract standard no monthly billing
Which Platform Is Suitable
Right Platform By Situation
Select the scenario that describes your organisation
Under 200 people, one or two offices, no complex compliance obligations. Vizitor's Premium plan at $90/month delivers every feature on any iPad or Android tablet you already own. Self-serve setup most teams are live in under an hour.
Start Free TrialRobin's own pricing page states the platform is designed for companies with 500 employees or more. Visitor management is an add-on on top of the base plan. The kiosk is iPad-only if you have Android tablets, you need to buy new hardware. Custom pricing with no published rates means even getting a number requires a sales conversation. Not the right fit for a small team that wants to be live quickly at a known cost.
200–600 people, 2–8 offices, hybrid working. Visitors, desk booking, room scheduling, delivery management, attendance tracking, and queue management in one system. Vizitor's all-in-one platform covers all of this natively.
Explore VizitorRobin works well at the higher end of this range, particularly for organisations approaching 500 employees with complex hybrid scheduling needs and a strong Microsoft 365 environment. Its 100+ KPI analytics, ghost-meeting auto-cancellation, and team neighbourhood features are significantly more sophisticated. If space utilisation analytics are a boardroom requirement not visitor management depth Robin is worth evaluating. The cost, however, runs to $25,000–$50,000 per year on annual contract.
Vizitor's Enterprise plan supports unlimited locations, role-based access, evacuation management, watchlist screening, API and webhook access, and dedicated support. For standard compliance needs GDPR, data privacy, visitor audit trails without lengthy enterprise sales cycles.
Talk to an ExpertRobin is purpose-built for large, multi-location enterprises managing complex hybrid workforces at scale. Integrations with Microsoft Entra ID, Okta, Rippling, Brivo, Kisi, Avigilon, VergeSense, and Density combined with 100+ workplace KPIs and SCIM provisioning make it a credible platform for enterprise IT and facilities teams. If your organisation has 500+ employees, an existing Microsoft or Google enterprise stack, and needs badge-linked check-ins and advanced occupancy analytics, Robin's Enterprise tier is worth full evaluation.
Vizitor is widely used in healthcare and education. Touchless check-in, visitor photo capture, digital consent forms, instant host notification, real-time building visibility across multiple locations.
Important: If you require a signed HIPAA BAA, verify directly with Vizitor's team.
Talk to Us About Your RequirementsRobin is used in larger healthcare and university settings where desk and room booking at scale, Microsoft 365 integration, and access control are central requirements. NDA signing and badge printing are available at the Professional tier. However, the kiosk is iPad-only, the platform is designed for 500+ employees, and pricing is custom making it a poor fit for small clinics, schools, or organisations where simplicity and low setup cost are the primary criteria.
Feature by feature, with category ratings
How Each Platform Compares
Each category header shows how both platforms score out of 10. All data verified from primary sources, April 2026.
Verified reviews
What Vizitor Users Say
What people think about us
"Easy to implement and easy to train people on. Fast response time to questions. Great value for the money."
"We manage every visit at different entities in a single compound without tension. Very easy to use, anyone can work on it after a few minutes."
"We use Vizitor to track parents and visitors on our school campus. Helps ensure safety and is easy to use across tablet, mobile, and desktop."
FREE TRIAL NO CREDIT CARD
See Vizitor In Your Lobby Within 30 Minutes.
Join 500+ workplaces that have replaced paper logbooks with a smarter, faster, and fully compliant visitor experience.
30-second
visitor check-in- Auto-print
badges
- Instant host
notifications
- Full audit
trail, always ready
Frequently Asked Questions
Robin does not publish pricing publicly robinpowered.com/pricing states only that the platform is designed for companies with 500 employees or more and directs buyers to contact sales. Based on Vendr transaction data (April 2026): Essentials (desk and room booking, no visitor management) runs approximately $3–5 per employee per month on an annual contract; Professional (adds visitor management and analytics) runs approximately $5–8 per employee per month. For a 300-person company on Professional, annual contract values commonly land in the $25,000–$50,000 range. Visitor management is an add-on, not included in the base plan.
"We evaluated Vizitor against Robin. Robin is purpose-built for 500+ employee enterprises with complex hybrid operations stronger analytics, deeper Microsoft and Google integration with SCIM, and native access control integrations. We do not have those requirements at our scale. Vizitor covers visitor management, desk booking, room scheduling, attendance tracking, delivery management, and queue management in one platform at $90/month per location, with published pricing, monthly billing flexibility, and no sales call required to start. Robin requires an annual contract with custom pricing and the visitor kiosk is iPad-only. No credit card required to start a Vizitor free trial."
No. Robin's visitor management kiosk is iPad and iOS only a July 2025 product review confirms: "The Robin visitor app is only available via iPad only (and not Android tablets)." If your office uses Android tablets, you would need to purchase iPads before deploying Robin's visitor management. Vizitor supports Android 10+ and all major Android tablet brands, as well as iOS 11+, on any tablet you already own.
Yes for most organisations, particularly where transparent pricing, Android hardware flexibility, or visitor management depth are priorities. Vizitor includes badge printing, NDA signing, OTP verification, visitor photos, watchlist screening, delivery management, attendance tracking, and queue management all in one platform from $90/month with published, per-location pricing and no sales call required. Robin is genuinely stronger for large enterprises with 500+ employees that need advanced workplace analytics, deep Microsoft and Google integration with SCIM provisioning, and badge-linked access control at scale.