Create a professional visitor badge in seconds. Free.
Add the visitor's name, company, host, date, and badge type. Download as PDF or PNG. Print it. Done. No sign-up required. No watermarks.
Your badge is downloading!
It's been saved to your device. While you're here, start your free trial of Vizitor.
Fill in the visitor details
Enter the visitor's name, their company, the host they are visiting, the visit date, and the purpose of the visit. Select the badge type, Visitor, Contractor, VIP, or Temporary Staff.
Preview and customise
The badge preview updates in real time. Choose a colour theme and optionally upload your company logo. The badge layout adjusts automatically.
Download and print
Click Download PDF for a print-ready file or Download PNG for a digital copy. Print on standard A4 paper, then fold and insert into a lanyard badge holder or self-adhesive badge stock.
A professional visitor badge has six elements. Each one serves a specific purpose.
Visitor name
The most important element. Anyone in the building who sees the badge should be able to confirm who this person is without asking.
Company or organisation
Identifies where the visitor is from. Useful for front desk staff, security, and any colleague who needs to know whether the person is a client, vendor, or contractor.
Host name
Shows who invited the visitor and who is responsible for them while on site. Speeds up the process of finding and contacting the right person if the visitor gets lost.
Date and time
A visitor badge without a date is a security gap. Anyone holding an undated badge could have printed it weeks ago. The date makes every badge single-use.
Badge type
Visitor, Contractor, VIP, or Temporary Staff. Colour-coding by type lets any member of staff identify at a glance who this person is and what access level they have.
Photo (optional for manual badges)
Added automatically by a visitor management system at kiosk check-in. On a manually created badge, this is optional, add a printed photo for high-security environments.
- Visitor arrives
- Receptionist opens the badge maker
- Types in visitor details
- Downloads and prints
- Hands badge to visitor
- Calls the host manually
- No visit record created
- Visitor scans QR code at kiosk
- Photo captured automatically
- Host notified instantly
- Badge prints in under 5 seconds
- Visit logged with timestamp
- Visitor proceeds
The badge looks the same. The process is completely different.
What paper to use
Standard A4 or US Letter paper works for most offices. For a more professional result, print on 300gsm card stock and laminate. Self-adhesive badge paper (available from any office supply store) lets visitors peel and stick directly without a badge holder.
What size to print
The standard office visitor badge is 85mm × 54mm, credit card size. This fits most lanyard badge holders and clip-on badge holders. The PDF download from this tool is formatted to print at this size on a standard A4 sheet with crop marks.
Badge holders and lanyards
Rigid badge holders with clips work for short visits where the visitor stays in one area. Lanyards are better for longer visits or events where the visitor moves around the building. Both are available from any office supplies retailer.
For multiple visitors at once
Print multiple badges on a single sheet by repeating the download process for each visitor. Standard A4 paper fits four credit-card-sized badges per sheet with crop marks. For events with high visitor volumes, a visitor management system with a dedicated badge printer is more practical.
Visitor
Standard badge for clients, guests, and any external visitor attending a meeting or appointment. Use for one-off visits and recurring client meetings.
Contractor
For vendors, maintenance crews, IT engineers, and any external worker accessing your building for work purposes. Typically includes the contractor's company name and work scope.
VIP
For senior stakeholders, board members, investors, or important external guests who require a distinctive badge that identifies their status to reception and security staff at a glance.
Temporary Staff
For agency workers, interns, trial employees, and anyone working on site temporarily who needs access similar to an employee but without a permanent staff badge.
Trusted by 500+ workplaces worldwide · 4.8/5 on Capterra · 4.3/5 on G2
Ready to go beyond the badge?
This tool creates a badge. Vizitor automates the entire visitor experience, check-in, badge printing, host notification, compliance records, and emergency evacuation management, from the tablet already at your reception desk.
Frequently Asked Questions
Is this visitor badge generator really free?
Yes. The badge generator is completely free to use with no sign-up required and no watermarks on the downloaded badge. There is no limit on how many badges you can create. The tool is provided free by Vizitor as part of its mission to help organisations manage visitors professionally.
What format does the badge download in?
Badges download as PDF (print-ready, credit card size with crop marks) or PNG (digital copy for email or on-screen use). Both formats are included in the free download.
Can I add my company logo?
Yes. The badge generator includes an optional logo upload field. Upload a PNG or SVG file and it will appear in the top corner of the badge automatically.
Can I use this for events with many visitors?
Yes, for small events and one-off occasions. For events with more than 20-30 visitors or for regular high-volume visitor environments, a visitor management system with an automated badge printer is more practical. The badge prints automatically at check-in completion without any staff involvement.
What is the difference between this free tool and Vizitor's visitor management system?
This tool creates a badge that you print manually. Vizitor's visitor management system automates the entire check-in process, the visitor checks in at a kiosk, a photo is captured, the host is notified, and the badge prints automatically in under 5 seconds without any staff action. Every visit is also logged in a searchable, encrypted audit trail. The free tool is best for occasional use. The system is best for offices with regular daily visitor volumes.
Is the visitor badge compliant with GDPR?
This free tool does not store any visitor data, all information entered is processed locally in your browser and is not sent to any server. For GDPR-compliant visitor record keeping with consent capture, configurable retention periods, and encrypted audit logs, use Vizitor's visitor management system.