Free visitor sign-in sheet template generator
Build a printable visitor sign-in sheet in minutes. Start from an office, contractor, school, event or delivery template, choose and rename your columns, add your logo and a privacy notice, then download a crisp PDF for A4, US Letter or Legal. Free, no account needed.
Picking a template sets the title, columns, instructions and layout. Your company name, logo and paper size stay as they are.
1 Sheet details
2 Columns
Drag or use the arrows to reorder. Click a name to rename it. Width sets how much space each column gets.
3 Rows, pages & paper
1 to 50 pages, each with the header repeated.
4 Instructions & privacy notice
Edit the notice to match your own retention period and data contact. This is a template, not legal advice.
Vector PDF with crisp table lines at the exact paper size. The CSV holds your column headers for Excel or Google Sheets. Your sheet is saved in this browser automatically.
Vizitor replaces the clipboard with a digital sign-in on any tablet. Entries stay private (GDPR friendly), hosts get an alert, and every visit lands in a searchable log.
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Print at 100% (actual size) on the paper size you chose.
With Vizitor, visitors sign in on a tablet instead of a paper sheet. Earlier entries are never on show to the next guest, hosts are notified instantly, and every visit is saved in a searchable, exportable log.
Try Vizitor freeHow to make a visitor sign-in sheet in 3 steps
Pick a template
Choose an office visitor log, contractor sign-in sheet, school visitor log, event attendance sheet or delivery log. Each one comes with sensible columns, a title and short instructions for visitors.
Make it yours
Add your company name, logo, site and date (or a blank date line). Add, remove, rename and reorder columns, set how wide each one is, and choose rows per page, paper size and orientation. The preview updates as you go.
Download and print
Download a vector PDF with as many pages as you need, print straight from the page, or download the column headers as a CSV for Excel or Google Sheets. Print at 100% (actual size) and clip it to a board at reception.
What should a visitor sign-in sheet include?
A useful sign-in sheet tells you who was on site, why, with whom and for how long. These are the columns most front desks use. All of them are presets in the generator, and you can add your own.
Visitor name and company
The core of the record. A printed name you can read later, plus the company, so reception and security can tell a client from a supplier or contractor.
Date, time in and time out
Shows exactly who was in the building and when. Time out is the column paper sheets miss most often, and it is the one you need for an accurate headcount in an emergency.
Person visiting and purpose
Records the host responsible for the visitor and the reason for the visit, so staff know who to call if there is a question or an incident.
Phone and email
Useful for events, contractors and follow-ups. Only collect contact details you actually need, and say why in the privacy notice.
Vehicle reg. and badge number
Vehicle registration helps manage car parks and loading bays. A badge number links each visitor to the pass they were given, so you can check every badge comes back.
Signature and safety acknowledgement
A signature confirms the entry. The "Safety rules read" column prints a tick box in every row, so contractors and visitors can confirm they have read your site rules.
Sign-in sheet templates for every kind of workplace
Office visitor log
Visitor name, company, person visiting, purpose, time in, time out, badge number and signature, in landscape so every column has room to write.
Contractor sign-in sheet
Adds phone, site contact, work area and a safety rules tick box, for factories, warehouses, building sites and facilities teams.
School visitor log
Reason for visit, person visiting, vehicle reg. and badge number, with instructions asking every visitor to report to reception and wear a badge.
Event attendance sheet
Name, organisation, email and signature on portrait pages, with continuous row numbers across pages, for training days, workshops and meetings.
Delivery log
Time, courier or supplier, driver, vehicle reg., items and who received the delivery, for reception desks, mailrooms and goods-in.
Your own custom sheet
Start from any template and change everything: up to 14 columns, your own column names, widths, header colour, row count and up to 50 pages.
Paper sign-in sheet vs. digital visitor sign-in
- Visitor arrives at reception
- Writes their details on the clipboard
- Receptionist calls the host manually
- Earlier entries stay visible to everyone who signs in
- Time out is often left blank
- Old sheets are filed, lost or shredded
- Visitor signs in on a tablet kiosk
- Details are captured privately, never shown to other guests
- Host notified instantly
- Badge prints in under 5 seconds
- Time in and time out logged automatically
- Every visit stored in a searchable, exportable log
A paper sheet shows every previous visitor's name and company to the next person who signs in. If you need to be GDPR conscious at the front desk, a privacy notice helps, and a digital sign-in closes the gap.
How to print and run a visitor sign-in sheet
Choose the right layout
Use landscape when you have six or more columns, so names and signatures have room. Rows of about 8-10 mm are comfortable to write in; the tool tells you how many rows fit on your paper size.
Print at actual size
The PDF is made at the exact paper size you pick (A4, US Letter or US Legal). In the print dialog choose 100% or "Actual size", not "Fit to page", so lines stay straight and rows keep their height.
Add a privacy notice
Tell visitors why you collect their details, how long you keep them and who to ask. Edit the footer notice to match your own retention period. Under GDPR and similar laws, people should know how their personal data is used.
Start fresh and store safely
Use a new sheet each day so fewer names are on display, keep full sheets somewhere secure, and shred them once your retention period ends. Never leave old sheets in an open drawer at reception.
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Ready to retire the clipboard?
This free template gives you a tidy paper log. Vizitor replaces it with a digital sign-in: private entries, instant host alerts, automatic badge printing and a searchable visitor log. Join 500+ workplaces already signing visitors in digitally.