Who sits where? Build your office seating chart in minutes
Assign employees to desks, group them into color-coded team neighborhoods, and download a print-ready chart. Free to design, works for offices, events, and classrooms alike.
Seating List
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Group by team, not just headcount
Color-coded neighborhoods keep collaborators near each other, even as team size shifts week to week with hybrid schedules.
Leave room for flex desks
Keep a few desks open inside each neighborhood for hot-desking hybrid employees instead of assigning every single seat.
Print it and post it
Download the chart as a PNG and post it near the entrance or elevator bank so new hires and visitors can find anyone fast.
A seating chart is more than a desk map. Get these details right and it becomes a tool people actually use.
Color by team, not by floor
Color-coding by team or department lets anyone scan the chart and instantly see where a group sits, even before reading a single name.
Match the real floor layout
Keep row and column numbers consistent with the actual desk rows on your floor so people can walk in and find a seat without confusion.
Mark flex and hot desks clearly
Leave unassigned desks visibly empty on the chart. That tells hybrid employees and visitors exactly which seats are available on any given day.
Update it when teams move
A seating chart goes stale fast. Rebuild it whenever a team grows, shrinks, or moves neighborhoods so reception and new hires always see the current layout.
Keep new hires close to their team
Seating a new hire next to their manager or closest collaborators speeds up onboarding far more than any desk near the window ever will.
Post it where guests can see it
A printed chart at reception or the elevator bank helps visitors and couriers find the right person without needing to ask around.
Trusted by 500+ workplaces worldwide · 4.8/5 on Capterra · 4.3/5 on G2
Guests need to find desks too
Pair your seating chart with Vizitor visitor management so every guest is checked in, badged, and pointed straight to the right desk, from the tablet already at your reception desk.
Frequently Asked Questions
Is the office seating chart maker free?
Yes. Assign employees to desks, group them into color-coded team neighborhoods, and download a print-ready PNG at no cost.
Can I group employees by team or department?
Yes. You can color-code desks by team to create clear neighborhoods, which is useful for hybrid offices and team-based seating strategies.
Can I update the seating chart later?
Yes. Reopen the tool and rebuild or adjust assignments whenever your team changes, then download a fresh copy.
Is my seating data saved anywhere?
No. Everything you enter stays in your browser session and is not stored on our servers.