Free office seating chart maker. Assign desks by team in minutes
Paste your team list from Excel, set up rows of desks or desk pods, and auto-assign everyone so each team sits together. Drag people to move or swap desks, then download a print-ready PDF with an A to Z desk list, a PNG or a CSV. Free, no account needed.
1 People
Paste a list or import CSV (Excel, Google Sheets)
Copy the columns straight from Excel or Google Sheets and paste. Commas, tabs and semicolons all work. A header row (Name, Team, Role, Desk) is detected automatically, a Desk column seats people at that desk.
2 Teams & colours
Each new team gets its own colour automatically. Click a swatch to change it, or edit a name to rename the team everywhere.
3 Desk layout
Desks are labelled by row (or group) letter and number, e.g. A1, A2, B1. If a smaller layout would remove occupied desks, you'll be asked first.
4 Chart title & labels
PDF: chart with team legend on page 1, alphabetical name-to-desk list on page 2. PNG at print quality (300 DPI). CSV opens in Excel or Google Sheets. Your chart is saved in this browser automatically.
A printed chart can't tell you who is in today. Vizitor's desk booking shows a live floor map, lets employees book a desk from their phone and prevents double-bookings.
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Print at 100% (actual size) in landscape.
With Vizitor, employees book desks from their phone or browser, see a live floor map of free desks, and you get utilisation reports to plan space with real data.
Try Vizitor free Hybrid workplace management →How to make an office seating chart in 3 steps
Add your people and teams
Type names one by one, or paste a list of Name, Team and Role straight from Excel or Google Sheets, or upload a CSV. Every team gets its own colour automatically, and duplicate names are flagged so nobody gets mixed up.
Set up your desk layout
Choose rows of desks with aisles and walkways, or desk groups of 2, 4, 6 or 8. Desks are labelled A1, A2, B1 and so on, so the chart matches the signs on your floor.
Assign desks, then export
Click "Auto-assign by team" to keep each team's neighbourhood together, then drag people to fine-tune. Download a landscape PDF (A4 or US Letter) with a legend and an alphabetical name-to-desk list, a PNG, a CSV, or print it directly.
What makes an office seating chart actually useful
A seating chart is more than a desk map. People use it to find a colleague, to welcome a new hire and to plan moves. These are the details that make it work, and each one is built into this free tool.
Colour by team, not by floor
Colour-coding by team or department lets anyone scan the chart and see where a group sits before reading a single name. The tool picks a distinct colour for every new team, and you can change it.
Readable names on every desk
Show full names, or initial and surname, sized to fit each desk. Ambiguous first names alone cause confusion, especially in larger teams.
Desk labels that match the floor
Use the same row letters and desk numbers as the labels on the real desks (A1, A2, B1...). People can then walk in and find a seat without asking.
Free desks clearly marked
Unassigned desks stay visibly free on the chart, so hybrid employees and visitors can see which seats are available. The stats show desks, assigned, free and anyone still without a desk.
An A to Z list next to the map
A map is great for "who sits near me", a list is faster for "where does the new hire sit". The PDF includes both: the chart on page 1 and an alphabetical name-to-desk list after it.
Easy to update when teams move
Seating charts go stale fast. Your chart is saved in your browser, every change can be undone, and the CSV export can be re-imported later to pick up where you left off.
Seating plans for every kind of workplace
Office and facilities managers
Plan a floor, an office move or a re-stack. Try different layouts, see how many desks are free, and share the result with team leads before move day.
HR and people teams
Seat new hires next to their manager and team, and keep an up-to-date "who sits where" list for onboarding packs and welcome emails.
Hybrid teams
Give each team a neighbourhood and keep a few free desks inside it for hot-desking, so people who come in on different days still sit near their team.
Reception and front desk
Keep a printed chart at reception so guests, couriers and contractors can be sent to the right person without anyone having to look around the office.
Startups and growing companies
When headcount changes every month, paste the latest team list, auto-assign by team and print a fresh chart in a few minutes.
Training rooms and events
Use desk groups for workshops, training days and exam halls, with a labelled seat for every attendee and an alphabetical list for check-in.
How to plan office seating that works
Rows or desk pods?
Rows of desks (benching) fit the most people into a space and suit focused, individual work. Desk groups of 4 or 6 suit teams that talk a lot during the day. Many offices mix both: pods for collaborative teams, rows for quieter ones.
Plan by team neighbourhood
Seat people who work together close to each other, and put teams that collaborate often next door. Auto-assign by team fills desks one team at a time, block by block, so each team stays in one area.
Keep walkways and exits clear
Leave aisles between desk blocks and walkways between rows, and never plan desks across a fire exit route. Check your local building and fire safety rules for the clear widths that apply to your office.
Print and share it
Print the PDF at 100% (actual size) in landscape and post it at the entrance, lifts or reception. Share the PNG in your team chat or intranet, and keep the CSV as your master list for the next update.
Printed seating chart vs. desk booking
- Plan who sits where once
- Print it and post it on the wall
- Update and reprint whenever people move
- No way to see who is in today
- Free desks are a guess
- Best for fixed, assigned seating
- Employees book a desk from their phone or browser
- Live floor map shows free and booked desks
- No double-bookings
- Recurring bookings for fixed office days
- Utilisation reports for space planning
- Connected to visitor check-in in one dashboard
Start with a seating chart. When people stop coming in every day, desk booking keeps it accurate for you.
Trusted by 500+ workplaces worldwide · 4.8/5 on Capterra · 4.3/5 on G2
Guests need to find desks too
Pair your seating chart with Vizitor. Visitors check in on the tablet at reception, the host is notified instantly, and employees can book desks for the days they come in, all in one dashboard.