Free office floor plan maker. Drag, drop, done.
Drag desks, meeting rooms, phone booths and more onto a grid in feet or metres. See floor area, desk count, meeting seats and space per person update as you plan, then download a PDF or PNG with a numbered key. Free, no account needed.
Add items
Tap to add, or drag onto the plan with a mouse.Drag items to move them. Drag the square handles to resize. Keys: arrows move (Shift = bigger steps), R rotates, Ctrl+D duplicates, Delete removes, Ctrl+Z undoes.
Key
Your plan is empty. Add items above or pick a template.
With Vizitor, employees book desks and meeting rooms from their phone, and visitors check in at reception while their host is notified instantly.
Start free trial →1 Room & scale
Items snap to this grid. Use the inside wall-to-wall measurements of the room.
2 Start from a template
Loading a template replaces the plan. Undo brings yours back.
3 Save & export
Exports include the title, stats and numbered key at 300 DPI. Your plan is saved in this browser automatically.
Your floor plan is ready
Tell us where to send office planning tips. Your file is created right after.
Your download has started
Print at 100% (actual size) so the scale bar stays accurate. Keep the .json file to edit the plan later.
Vizitor adds desk and meeting room booking for your team, plus visitor check-in at reception with instant host alerts and a digital visitor log.
Try Vizitor freeHow to make an office floor plan in 4 steps
Set the room size
Choose feet or metres, enter the inside width and depth of the room, and pick a grid size. Or start from the Small office (10 desks) or Open office (30 desks) template and adapt it.
Drag in desks and rooms
Add desks, desk clusters of 2, 4 or 6, meeting rooms, phone booths, reception, a kitchen, storage, walls, doors and more. Every item snaps to the grid and starts at a realistic size.
Move, resize and check
Drag to move, pull the handles to resize, rotate 90 degrees, duplicate or rename. Overlapping items and anything outside the room are flagged in red, and the stats update as you go.
Download, print or save
Export an A4 or US Letter landscape PDF, a 300 DPI PNG or print it, each with the title, stats, scale bar and numbered key. Save the plan as a .json file to open and edit it later.
What makes an office floor plan actually work?
A floor plan is more than a drawing. Get these things right and the layout supports the way people move, meet and focus. Use them as starting points and check local building and fire codes for your space.
Desk spacing
Leave at least 42 inches (about 1.1 m) of clearance behind a seated desk so people can pass comfortably. The tool's desk footprint (5 × 5 ft or 1.5 × 1.5 m) already includes room for the chair.
Meeting room ratio
A common benchmark is one small meeting room per 8 to 10 desks, plus phone booths for calls. Fewer and rooms are booked solid, more and you pay rent for empty space.
Circulation paths
Keep a clear route from the entrance to reception, restrooms and exits that does not cut through desk clusters. It matters for daily flow and for emergency evacuation.
Zoning by function
Group loud zones (kitchen, open collaboration) away from focus zones (quiet desks, phone booths). Put reception and meeting rooms near the entrance so visitors don't walk deep into the office.
Leave free space
A plan that is almost all furniture will feel cramped. Watch the Free space figure: corridors, clearance around desks and space in front of doors all need floor area that no item covers.
Plan for hybrid work
If people are not all in every day, you may need fewer fixed desks and more meeting and focus space. Try two versions of the plan and compare the desk count and area per desk.
How the floor plan stats are calculated
Floor area and used area
Floor area is width times depth, for example 40 by 30 ft equals 1,200 sq ft. Used area counts every grid square covered by at least one item inside the room, so items that overlap are never counted twice. Doors are not counted as used floor.
Desks and area per desk
Desks are counted by item type: one per desk, two, four or six per cluster. A desk stretched wider counts one seat per 1.5 m (about 5 ft) of length. Area per desk is floor area divided by desks, for example 1,200 sq ft divided by 10 desks equals 120 sq ft.
Meeting room capacity
Each meeting room gets a suggested capacity of one person per 20 sq ft (about 1.9 m²), with a minimum of two. A 12 by 10 ft room seats 6. You can type your own number for any room, desk or sofa.
Free space
Free space is the share of the floor that no item covers: floor area minus used area, divided by floor area. Items outside the room after you shrink it are flagged and left out of every figure until you move them back in.
Office layout planning for every kind of workplace
Startups moving into a first office
Check whether a listing really fits your team before you sign. Enter the room size, drop in desks and a meeting room, and see the desk count and space per person straight away.
Office and facilities managers
Test a re-stack or a new seating layout before anyone moves a desk, and share a clear PDF with a numbered key with leadership, IT and movers.
Coworking and flex spaces
Compare hot desk, private office and meeting room mixes for a floor and see how each one changes capacity and free space.
Brokers and fit-out planners
Sketch a quick test fit for a client in feet or metres, then hand it to the designer as a starting point. It is a planning sketch, not a replacement for architectural drawings.
Reception and front-of-house planning
Place reception, a waiting sofa and meeting rooms near the entrance so visitors are greeted quickly and kept out of work areas.
Clinics, schools and small sites
Lay out admin offices, staff rooms and storage on a single floor, and print a plan for staff noticeboards or induction packs.
A static floor plan vs. a live office with Vizitor
- Shows where every desk and room is
- Counts desks and meeting seats
- Printed or shared as a PDF
- Cannot show who is sitting where today
- Visitors still need someone to walk them in
- Goes out of date when the team changes
- Employees book desks and meeting rooms
- Visitors check in on a tablet at reception
- Host notified instantly
- Badge prints in under 5 seconds
- Every visit logged with a timestamp
- Digital visitor log ready for audits
The layout is the foundation. Desk booking and visitor management make it work day to day.
Trusted by 500+ workplaces worldwide · 4.8/5 on Capterra · 4.3/5 on G2
Ready to make your layout live?
You have planned the desks and rooms. Vizitor lets your team book them, checks visitors in at reception and notifies their host, and keeps a digital record of everyone on site.