Your iPad Is Already
A Full Reception Desk.
Vizitor's visitor management system turns any iPad into a self-service reception kiosk. Visitors check in, have their photo taken, sign NDAs, and notify their host in under 30 seconds, with no dedicated receptionist required and no new hardware to buy.
Last updated: 20 May 2026
Average self check-in time on iPad kiosk
Setup time from app download to live kiosk
Paperless, no logbook or printed forms
Offices using Vizitor on iPad today
Every Paper Logbook Is a Security and Efficiency Gap Waiting to Happen
Six problems with traditional paper-based reception and how Vizitor's iPad receptionist software solves each one.
If the front desk is unattended, visitors stand awkwardly with no way to announce their arrival or notify their host
The iPad kiosk checks visitors in and notifies their host automatically, whether the receptionist is there or not
Any visitor can flip back through the logbook and see who visited, when, and which employee they met. A GDPR violation waiting to happen
All visitor data is stored securely in the cloud. No previous visitor information is visible on the kiosk screen to other guests
The receptionist calls the host's extension, waits for an answer, relays the message, and the visitor still waits at reception
The moment check-in is complete, the host receives an SMS, email, Slack, or Teams alert with the visitor's photo and details
Paper agreements get lost, cannot be searched, take up physical space, and create compliance audit nightmares
Visitors sign documents on the touchscreen during check-in. Signed copies stored automatically in their visitor record, searchable forever
During a fire drill or security incident, there is no accurate real-time record of who is on the premises right now
The Vizitor admin dashboard shows exactly who is in the building right now. One-click evacuation list for fire marshals or security teams
Without a watchlist, banned contractors, dismissed employees, or flagged individuals can sign in under any name without detection
Every visitor is cross-referenced against your watchlist. Flagged entries trigger an instant security alert. Works alongside facial recognition
Everything a Reception Desk Does, Built Into One iPad App
From visitor check-in to badge printing to host notification, Vizitor's iPad receptionist software handles the complete front-desk workflow without a dedicated receptionist.
A Professional Check-In Experience in Under 30 Seconds
The iPad kiosk guides every visitor through a customized check-in sequence tailored to your organization's requirements, from name and company entry to photo capture, document signing, and badge printing. Returning visitors scan their QR code and complete the entire flow in under 5 seconds.
Visitor Photo Captured at Check-In via iPad Camera
The iPad's front-facing camera captures a visitor photo during check-in. The photo is stored in their visitor record and included in the host notification so the host knows who to look for before reaching reception.
NDAs and Safety Forms Signed on the iPad Screen
Upload any PDF document including NDAs, confidentiality agreements, safety forms, or health declarations. Visitors review and sign on the iPad touchscreen during check-in. Signed copies stored automatically in their visitor record, fully searchable.
Visitor Badges Printed Automatically After Check-In
Connect a Bluetooth or AirPrint-compatible badge printer to the iPad. Visitor badges print automatically after check-in is complete. No manual intervention. Badges include visitor name, photo, host name, and entry time. Digital badge option available if you do not want a printer.
iPad Locked to Vizitor Screen via Apple Guided Access
Enable Apple's built-in Guided Access feature to lock the iPad to the Vizitor check-in screen. Visitors cannot exit to the home screen, open other apps, or access device settings. Setup takes under 2 minutes.
Check-Ins Continue Even When the Internet Is Down
Vizitor's offline mode records all check-in data locally on the iPad when the internet is unavailable. Everything syncs to the cloud automatically on reconnection. Reception never goes down due to network issues.
What Offices Gain When They Replace Paper Logbooks with iPad Reception
Vizitor data from 5,000+ offices shows measurable improvements in check-in speed, compliance, and visitor experience within the first week of deployment.
Time to Live Kiosk
Minutes from downloading the Vizitor app to first live visitor check-in
- Works on any iPad from 6th gen onwards
- No IT support or configuration needed
- Same iPad you already own
Check-In Time: Paper vs iPad Kiosk
Average time for a first-time visitor to complete check-in by method
9x faster than a paper logbook
Compliance and Security Improvements
Organizations report the following after switching from paper to iPad kiosk
- 98% NDA compliance vs 34% on paper
- Zero unauthorized entries with watchlist active
- Full GDPR compliance from day one
From Download to Live Kiosk in Five Steps
Vizitor's iPad receptionist app is designed to be running in under 10 minutes with no IT support required.
One iPad App. Every Role at the Front Desk Covered.
Vizitor's iPad receptionist software serves every stakeholder in the visitor experience, from the visitor to the facility manager.
A fast, professional, self-guided check-in with no waiting and no confusion about what to do at reception.
- Self-guided touchscreen flow
- Check in under 30 seconds
- QR code for returning visits
- Clear instructions on screen
Freed from manual check-in tasks to focus on greeting guests and handling complex reception requirements.
- No manual data entry
- Automatic host notifications
- Dashboard overview of all visitors
- Pre-registration management
Full visibility of who is on premises in real time, with automatic watchlist checks and instant alerts for flagged visitors.
- Live on-premises visitor list
- Watchlist auto-check on entry
- Evacuation list on demand
- Visitor photo log for verification
Complete reporting and compliance tools to audit visitor activity, enforce NDA policies, and meet GDPR requirements without any manual effort.
- Full visitor audit trail
- NDA compliance reporting
- Multi-location management
- Automated data retention rules
Works With the Tools Your Team Already Uses
Vizitor's iPad receptionist software connects with your existing communication, security, and workplace tools without any additional configuration.
Turn Your iPad Into a Professional Reception in 10 Minutes
Join 5,000+ organizations using Vizitor to replace their paper logbooks with a secure, self-service iPad kiosk that checks visitors in, captures photos, collects signatures, and notifies hosts automatically. Start free. No credit card required.
Frequently Asked Questions
Vizitor works on all iPad models running iOS 14 or above. This includes the standard iPad (6th generation and later), iPad Pro (all sizes), iPad Air (3rd generation and later), and iPad Mini (5th generation and later). For the best visitor experience, a 10-inch or larger screen is recommended, but the app runs on all supported iPad models. You do not need to purchase a new iPad: any compatible iPad you already own is suitable.
No specialized hardware is required. Any iPad with an iOS 14 or above operating system and the Vizitor app installed can function as a full reception kiosk. A desk or table stand to hold the iPad upright at visitor eye level is the only accessory typically needed, and these are widely available from electronics retailers for under INR 1,500. If you want to print visitor badges, any AirPrint or Bluetooth-compatible badge printer connects directly to the iPad without additional software.
Apple's built-in Guided Access feature, available on all iPads running iOS 14 or above, locks the device to a single app. Once enabled, visitors can only interact with the Vizitor check-in interface and cannot navigate to the home screen, open other apps, or access device settings. To enable Guided Access, go to Settings, then Accessibility, then Guided Access, turn it on, and set a passcode. Open the Vizitor app and triple-click the side or home button to activate. Setup takes under 2 minutes. Full instructions are provided in Vizitor's setup guide.
Most organizations are live in under 10 minutes. The steps are: download the Vizitor app from the App Store, create a free account, add your company logo and check-in flow questions, import your employee list, enable Guided Access kiosk mode, and place the iPad at reception. No IT support is needed. No coding, server configuration, or hardware installation is required. Vizitor's onboarding team is also available if you prefer a guided setup call.
Yes. Vizitor supports digital document signing at the kiosk as part of the standard check-in flow. You can upload any PDF document including NDAs, confidentiality agreements, safety induction forms, health declarations, or any other required document. Visitors review the document on the iPad screen and sign with their finger or a stylus. The signed copy is automatically stored in their visitor record in Vizitor's cloud dashboard, accessible and searchable at any time. Multiple documents can be configured to appear in sequence for different visitor types.
The moment a visitor completes check-in on the iPad kiosk, Vizitor automatically sends a notification to the selected host via their preferred channel: SMS, email, Slack, Microsoft Teams, or the Vizitor mobile app. The notification includes the visitor's name, company, check-in time, and the photo taken during check-in. Hosts can acknowledge the visit, mark themselves as on their way, or redirect the visitor to a colleague, all from their phone. No receptionist needs to make a phone call.
Yes. When a visitor checks in for the first time, they can opt to receive a personal QR code by email. On subsequent visits, they scan this QR code at the iPad kiosk and check in in under 5 seconds without re-entering their details. Their information is retrieved automatically from their previous visit record. For pre-registered visitors, the host can send a QR invitation in advance, allowing the visitor to scan it and bypass the standard check-in flow entirely, which is ideal for high-volume visitor days or VIP guests.
Vizitor's offline mode ensures check-ins continue uninterrupted even when the internet connection is unavailable. All visitor data entered during the offline period is stored securely on the iPad and automatically synchronized to the cloud when connectivity is restored. Host notifications queued during offline periods are delivered immediately upon reconnection. The kiosk screen remains functional and visitors see no difference in their check-in experience regardless of the network status.
Yes. Vizitor is designed for full GDPR compliance. All visitor data collected through the iPad app is encrypted using AES-256 encryption in transit and at rest. The kiosk screen displays a privacy notice before data collection begins. Data retention policies can be configured in the admin dashboard to automatically delete visitor records after a specified period, such as 30 or 90 days. Visitors can request data deletion via the contact form, and Vizitor supports the right to erasure under GDPR requirements. No visitor data from previous check-ins is visible on the kiosk screen.
Administrators can maintain a watchlist of individuals who should not be permitted entry, including dismissed employees, banned contractors, or any other flagged persons. When a visitor enters their name during check-in, Vizitor cross-references it against the watchlist automatically. If a match is found, the check-in is blocked and an immediate alert is sent to the designated security contact. The visitor is not informed of the watchlist check, only that their check-in could not be completed. The watchlist feature can be combined with facial recognition for an additional layer of identity verification.
Yes. The Vizitor admin dashboard displays a real-time list of all visitors currently on the premises, updated with each check-in and check-out. During a fire drill or emergency evacuation, the fire marshal or security team can access this list from any device, including a smartphone, and see exactly who is in the building at that moment. The list can be exported or printed instantly. For organizations with multiple buildings or floors, the on-premises list can be filtered by location for precise accountability during evacuation drills.
Yes. When Vizitor's facial recognition module is enabled, the visitor photo captured at the iPad kiosk during their first visit is enrolled in the facial recognition system. On subsequent visits, the iPad's front-facing camera identifies the returning visitor by face alone, completing check-in automatically without requiring them to enter any details. This creates the fastest possible experience for frequent visitors, contractors, and regular business partners. Facial recognition is an optional add-on available on all paid plans and can be enabled in the admin dashboard.