What a Visitor Management System Actually Costs in 2026

Visitor management pricing in 2026 ranges from free with a volume cap to roughly $360 per location per month for a fully loaded enterprise tier. Most mid-market vendors land somewhere between $50 and $300 per location per month, depending on which features are included. That range alone isn’t enough to budget from, though. The billing unit, free versus free trial wording, and hardware requirements change the real number more than the sticker price does. Here’s what that actually looks like across the market right now, and what to put in a budget beyond the subscription line.

The Real Range: What Vendors Are Actually Charging

These are published rates where a vendor makes pricing public, and clearly marked estimates where they don’t.

Eptura and Veris don’t publish pricing anywhere, and neither vendor’s own site states a number, only a path to a sales call. Third-party software marketplaces list estimated figures for both, but those are crowd-sourced guesses, not a confirmed rate, so they’re left out of this table rather than repeated as fact. Budget a call with sales before assuming either fits a specific number.

Why Per-Location Pricing Changes Everything

A $99 or $225 monthly rate looks comparable on a feature comparison chart. It stops looking comparable the moment you multiply it by your actual site count. A five-location business on a $225/month-per-site plan is paying $1,125 a month, not $225. Get this number in writing before comparing anything else, since it’s the single detail that most changes a real procurement decision.

Greetly is the one exception in this set. It prices flat regardless of location count rather than per site, worth knowing if you’re running several smaller offices rather than one large one.

Free Plans vs Free Trials: What “Free” Actually Means

Envoy’s free tier is genuinely self-serve: no card required to start, capped at 100 entries a month across the account. Sign In App offers a 15-day free trial with no credit card needed, but it expires rather than running indefinitely.

Vizitor’s free plan works differently. It’s available to startups and NGOs specifically, capped at 100 entries a month, requires a credit card on file, and is activated by contacting Vizitor’s team rather than through instant self-serve signup. That’s a real structural difference worth knowing going in, not a worse or better option on its own, just a different model than Envoy’s volume-capped free tier.

The practical rule: ask for the exact cap, whether a card is required, and whether the plan expires. “Free” gets used to describe at least three different commercial structures across this market, and marketing copy rarely spells out which one you’re looking at.

Hidden Costs the Subscription Line Doesn’t Show

Hardware. Envoy and FacilityOS both require or strongly recommend proprietary kiosk hardware, iPads, stands, and badge printers purchased separately from the subscription. Vendors that support QR-based check-in on devices you already own remove this line item from the budget entirely.

Badge printing. Several vendors gate badge printing to a higher tier, FacilityOS’s base Corporate plan doesn’t include it, Enhanced does. Confirm which tier you actually need before comparing the base price.

ID scanning and watchlist screening. Envoy includes a capped number of annual ID scans only on its top Enterprise tier. Confirm the cap and the overage cost if your front desk does this at any real volume.

SSO. Sign In App’s SSO and SCIM support only appears on its top Pro tier. For a security-conscious IT team, this can push the actual required tier, and cost, higher than the headline “starting at” price suggests.

Implementation fees. Vendors that quote enterprise pricing privately, like Eptura and Veris, often price implementation separately from the subscription itself. Ask for this number explicitly before you sign; it’s rarely part of the number a sales call leads with.

Market Consolidation Is Reshaping Who You’re Actually Buying From

A detail worth flagging for anyone budgeting a multi-year contract: both SwipedOn and The Receptionist have been folded into Sign In App. iLobby’s pricing now lives under the FacilityOS brand. If you signed with one of the smaller, now-absorbed brands, your next renewal quote may come from the acquiring company’s bundle pricing instead of the standalone rate you originally signed. Buyer reports around Eptura’s own Proxyclick-to-Eptura transition describe renewal quotes landing meaningfully higher than the original contract. Before renewing with any vendor, ask directly whether the company has been acquired, merged, or rebranded since you signed, and whether that affects your renewal terms.

Budgeting Across Currencies and Regions

Pricing isn’t uniform globally even for vendors that publish a number. Sign In App, for example, lists $630/year per site in the US and £415/year per site in the UK, not a straight currency conversion of the same figure. If you’re budgeting for locations in more than one country, get the actual quoted price in your local billing currency. Don’t just convert a US headline rate yourself. Ask whether the contract re-prices at renewal if exchange rates move.

A Simple Budget Worksheet for 2026

Where Vizitor Fits

Vizitor’s visitor management pricing is public and starts at $36 per location per month, on the lower end of the published range above. It runs on standard iPad or Android tablets, so hardware isn’t a forced line item the way it is with a managed-kiosk vendor. Other modules, including contractor management, are quoted per deployment rather than bundled into one flat VMS number. Facility and compliance requirements vary enough that a fixed add-on price wouldn’t be accurate. If you’re running a formal, scored procurement process rather than a direct buy, our RFP checklist covers how to score total cost of ownership specifically, alongside our comparison of alternatives.