Comparing Vizitor Against Other Visitor Management Tools

Envoy’s paid plan costs $362 a month once you outgrow its free tier. iLobby, now sold as FacilityOS, starts at $225. If your front desk doesn’t need enterprise-level complexity, you may be paying for a lot you’ll never touch.

That’s the real question behind “visitor management software alternatives.” Not which tool has the longest feature list. Which one matches what your front desk actually needs. This guide breaks down how to compare alternatives properly, what current pricing looks like across the market, and where a lighter or heavier tool makes more sense than the market leader.

What is visitor management software?

Visitor management software checks guests in, alerts their host, and keeps a digital log of who was on-site and when. It replaces the paper logbook at reception.

It matters because a paper log doesn’t hold up during an audit, a safety incident, or a simple “who was here on Tuesday” question. A digital system does, automatically, without anyone digging through a clipboard.

Most tools in this category cover the same basics: check-in, host notification, and a visitor log. What separates them is depth. Badge printing, ID scanning, watchlist screening, and whether visitor management is the whole product or one module inside a bigger workplace platform.

Why comparing alternatives usually goes wrong

Most buyers shortlist tools by price alone, then get surprised later. A few specific mistakes show up again and again.

Comparing sticker price, not the feature set behind it. Two plans priced close together aren’t the same product just because the numbers are close. One might skip badge printing or analytics entirely.

Ignoring per-location pricing. Most of these tools charge per site, not per company. A five-location business pays five times the listed number, not the number on the homepage.

Treating “visitor management” as the whole job. Archie and Vizitor also handle desks, rooms, or attendance. Buy a check-in-only tool today, and you may be buying a second tool for room booking next year.

Skipping the support and setup question. iLobby and Eptura Visitor (formerly Proxyclick) both involve a sales call and a longer rollout. That’s fine for a 500-person manufacturing site. It’s a poor fit for a 20-person office that wants to be live this afternoon.

Assuming every “compliant” claim means the same thing. GDPR, HIPAA, and SOC 2 references show up across nearly every vendor’s marketing page. Ask what’s actually certified versus what’s simply “supported,” and get it in writing before you sign.

The alternatives: current pricing and what each is actually for

Here’s where each tool stands as of mid-2026, checked against each vendor’s own pricing page.

Vizitor. Visitor management plus queue handling, desk booking, meeting rooms, and deliveries in one system. Starter plans run from $36 per location a month with a capped monthly check-in allowance; Premium roughly doubles that, with more locations and check-ins included. Hard Rock Cafe runs it across 175 locations in 74 countries with fully contactless check-in. Best for teams that want one platform instead of five.

Envoy. A free plan covers 100 entries a month, which suits a very small office. Past that, the Premium plan runs $362 a month per location, with Enterprise priced by quote. Envoy’s strength is its integration list: Slack, SSO, guest Wi-Fi, directory sync. For a full breakdown, see our Vizitor vs Envoy comparison.

Proxyclick, now Eptura Visitor. Proxyclick was folded into Eptura’s workplace platform. Pricing is quote-only now, with no public plans or figures. It’s built for large, security-conscious organizations already using other Eptura products. See Vizitor vs Proxyclick for a feature-by-feature view.

iLobby, now sold as FacilityOS. Plans start at $225 a month for the Corporate tier and $299 for Enhanced, both quoted per site with hardware included. Watchlist screening, ID scanning, and multi-channel emergency alerts sit in the Enterprise tier, priced by quote. Built for high-security or regulated facilities. Full comparison: Vizitor vs iLobby.

SwipedOn, now Sign In App. Pricing runs from roughly $525 a year (about $44 a month) for core check-in up to $1,591 a year (about $133 a month) for the Pro tier with SSO and SCIM. A custom Executive tier covers larger, more complex rollouts. See Vizitor vs SwipedOn for the detail.

Greetly. Essential runs $99 a month; Pro runs $159 a month, adding badge printing, government ID verification, and a digital mailroom. Both are billed yearly. A visitor-first, check-in-only tool without desk or room modules. Full comparison: Vizitor vs Greetly.

Archie. Bundles visitor management with desk and room booking, priced from $109 to $185 per location a month depending on tier. A reasonable pick if you already want workplace-wide software, not just a front-desk screen. Full comparison: Vizitor vs Archie.

Comparison table: alternatives at a glance

Prices are per vendor, current as of mid-2026, billed annually unless noted. Confirm the latest figure on each vendor’s own pricing page before you buy. Plans change more often than any comparison article can track.

When a different approach makes more sense

Not every business needs a switch, and not every alternative fits every business.

A single small office with a handful of daily visitors may not need to switch at all. A simpler, cheaper tool, or even a trial run on your current one, can cover everything you need without the extras.

Heavily regulated industries are the exception. In aerospace, defense, or large-scale manufacturing, the compliance depth in FacilityOS or Eptura Visitor can justify the higher price and longer setup, even though it’s more than a typical office needs.

If your real problem is desk or room scheduling, and visitor check-in is secondary, look at a platform like Vizitor or Archie that bundles both. Running two separate tools that don’t talk to each other creates its own overhead.

And if you’re already happy with your current VMS, and it’s simply the invoice that’s climbing, call your vendor before you switch. Pricing on annual renewals is often negotiable.

Where to go deeper

This page is a starting point, not the full comparison. For a detailed, feature-by-feature breakdown against Vizitor, see Vizitor vs Envoy, Vizitor vs Proxyclick, Vizitor vs iLobby, Vizitor vs SwipedOn, Vizitor vs Greetly, or Vizitor vs Archie. If Envoy specifically is what you’re replacing, our full Envoy alternatives roundup goes deeper on that shortlist.

If your business also needs to manage front-desk queues, not just visitor check-in, our queue management system works alongside visitor management in the same account.

Try it before you decide

The fastest way to compare any of these tools is to run your own front desk through it for a week. Start a free trial at vizitorapp.com and see how check-in, host alerts, and branding hold up against your actual visitor traffic. No credit card required.